ADMINISTRATIVE CLERK
 
 DEFINITION

 Assists  an  administrative official  of  a  department  or
 autonomous  government agency at a level no lower than department
 head,  by  doing administrative clerical and related work, usually
 varied and involving some elements of trouble shooting; or,  under
 the  immediate direction of an administrative official at a level
 no  lower  than department head, supervises the office and  other
 clerical  and  related operations of a department  or  autonomous
 agency; does related work as required.

 NOTE: The definition and examples of work for this title are for
 illustrative  purposes only.  A particular  position  using  this
 title   may   not  perform  all  duties  listed   in   this   job
 specification.  Conversely, all duties performed on the  job  may
 not be listed.

 NOTE: Appointments may be made to positions 
 requiring bilingual skills.
 
 05326 - Bilingual in Spanish and English 
 SPECIAL SKILL
 Applicants must be able to read, write, speak, understand, or 
 communicate in Spanish and English sufficiently to perform 
 the duties of this position.


 EXAMPLES OF WORK:

 Assists  an  administrative official in the formulation  of
 effective  policies  and  procedures for  the  office  and  other
 clerical  and  related operations of a department  or  autonomous
 government agency.

 Analyzes and directly or indirectly supervises the clerical
 and related work involved in the preparation of the annual budget
 for an entire department or autonomous government agency.

 Assists in drafting proposed ordinances and/or resolutions.

 Collects   and  analyzes  data  needed  as  a  basis   for
 administrative  decisions  in  addition  to  performing   general
 administrative clerical and related work.

 May  directly supervise some designated phase or phases  of
 the  clerical and related work involved in maintaining  financial
 and/or  personnel records, preparing payrolls, making  purchases,
 compiling  statistical  and other data,  checking  and  approving
 invoices and vouchers, and collecting and depositing money.

 Makes special investigations for an administrative official.

 Handles correspondence.

 Makes decisions requiring knowledge of the organization.

 Supervises  directly  or indirectly the  establishment  and
 maintenance of records and files.

 Will  be  required  to learn to utilize  various  types  of
 electronic  and/or manual recording and computerized
 information systems used by the agency, office, or related units.

 REQUIREMENTS:

 EXPERIENCE:

 Five (5) years of experience in clerical work.

 NOTE: Successful completion of a two-year 
 college  level course  in  secretarial science may be substituted
 for  two  (2) years of the above experience.

 LICENSE:

 Appointees  will be required to possess a driver's  license
 valid  in  New Jersey only if the operation of a vehicle,  rather
 than  employee  mobility, is necessary to perform  the  essential
 duties of the position.


 KNOWLEDGE AND ABILITIES:

 Knowledge  of  modern office methods,  practices, and equipment.

 Knowledge of the internal organization and established
 policies, procedures, and regulations relative to the work of the
 department or autonomous government agency.

 Knowledge  of problems involved in the formulation  of
 effective  policies  and  procedures for  the  office and other
 clerical and related operations.

 Ability to supervise the preparation of statistical and other reports 
 containing findings, conclusions, and recommendations.

 Ability to supervise the establishment and maintenance
 of records and files.

 Ability  to  comprehend established office  and  other
 clerical  and  related  routines and  rules  and  regulations  of
 complexity in a relatively large organization.

 Ability to organize assigned work and develop effective
 work methods.

 Ability  to  give  assignments  and  instructions  to
 individuals and groups.

 Ability  to  prepare and supervise the preparation  of reports.

 Ability to learn to utilize various types of electronic  and/or  
 manual recording and information  systems  used  by  the
 agency, office, or related units.

 Ability   to  read,  write,  speak,  understand,  or communicate 
 in English sufficiently to perform the duties of this position.  
 American  Sign  Language  or  Braille  may  also   be considered 
 as acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform the essential functions of the  job  after
 reasonable accommodation is made to their known limitations.  
 If the accommodation cannot be made because it would cause
 the employer undue hardship, such persons may not be eligible.

This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
00020
L
C
  
N/A
14
-
05326
Bilingual In Spanish And English
L
C
  
N/A
14
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 10/22/2001>