Job Specification
TECHNICAL ASSISTANT, CONSTRUCTION MONITORING
DEFINITION:
Under supervision in a state department or agency, provides
technical assistance concerning building project status and
requirements, maintains various control records to identify status
of building projects under construction, assists with the issuance
of construction permits and/or certificates in accordance with
the New Jersey Uniform Construction Code and model codes;
may take the lead over the work of clerical staff; does other
related duties as required.
NOTE: The examples of work for this title are for illustrative
purposes only. A particular position using this title may not
perform all duties listed in this job specification. Conversely,
all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Maintains control records of construction projects to ensure
accurate recording of all information relative to the New Jersey
Uniform Construction Code (NJAC 5:23).
Monitors receipt of required forms, building plans, and other relevant
documents and revisions for all construction projects to verify
compliance with requirements of the New Jersey Uniform Construction
Code, concerning time frame, development of construction projects as
proposed, approved project costs, and other relevant data; notifies
project personnel of material not on file or discrepancies in
material received.
Prepares detailed information reports based on compilation of project
data collected as required by various inter- and intra-departmental
agencies and general public.
Assists supervisor in coordinating project activities by providing
information as to project status and compliance with departmental
regulations and procedures.
Reviews all incoming and outgoing correspondence for all
relevant project-monitoring information and enters data into
various records to update project status.
Maintains inspection logs for all Subcode officials in work unit.
Monitors plan review deadlines.
May take the lead with employees engaged in a variety of work in
connection with executing special requests for information in
accord with established rules and regulations.
Process fees for submitted projects including sending correspondence
for incorrect amounts, coordinating refunds and making daily deposit
of collected fees.
Develops forms and form letters for internal and external use to
obtain detailed information for monitoring and reporting status
and costs of construction and equipment installation projects.
Prepares correspondence in response to inquiries from
government agencies and other involved parties to provide
information regarding specific project status situations.
Replies to telephone requests to provide additional information
and clarification regarding material that is needed for compliance
with the New Jersey Uniform Construction Code and model code
regulations to resolve discrepancies and conflicts.
Logs in all architectural plans received by work unit for review of
required project information, and distributes to plan review
and construction staff or other review agencies as necessary.
Develops and continually evaluates and updates methods of
operation for project monitoring to ensure that most effective
means are utilized to determine and report current status of all
construction projects.
Receives building inspection reports which identify compliance
deficiencies and construction plan of correction for same.
May participate in special assignments to assist with review and
analysis of the impact of compliance with new rules, regulations,
standards; compiles statistics and summarizes information for
program staff.
Maintains essential records and files.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
REQUIREMENTS:
EXPERIENCE:
Three (3) years of experience with an engineering, architectural,
construction company or a government agency in the coordinating
or monitoring of various phases of construction work involving the
processing, review and/or issuance of construction permits or
certificates in accordance with the New Jersey Uniform Construction
Code (NJAC 5:23) and adopted model codes.
NOTE: Formal college education may be substituted for work
experience on a basis of thirty (30) hours of engineering or architecture
subjects for two (2) years of experience.
LICENSE:
Appointee will be required to possess a driver's license valid in New
Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the
position.
KNOWLEDGE AND ABILITIES:
Knowledge of procedures relating to the New Jersey Uniform Construction
Code and model codes after a period of training.
Knowledge of approved plans, approving agencies, and various projects
reviewed by department staff after a period of training.
Knowledge of construction, architectural, engineering, and
inspecting problems and methods to determine corrective actions
and compliance with standards and approved plans.
Knowledge of construction phases, construction terminology, and
technical work performed on large scale buildings.
Knowledge of report preparation methods and their application.
Ability to understand the plan approval process, approving agencies, and
various projects reviewed by department staff after a period of training.
Ability to understand construction permit and certificate procedures
necessary for construction or alteration work approval.
Ability to review and differentiate between original and revised
construction plans, work orders, inspection reports, and detailed
correspondence to distribute material to appropriate staff,
update status reports, inspect facility, and confirm compliance
with standards/regulations or investigate complaints.
Ability to understand standards and established guidelines to
determine compliance with such standards to meet New Jersey
Uniform Construction Code requirements.
Ability to communicate effectively regarding project and its
various phases and explain or obtain information.
Ability to organize work and develop work methods.
Ability to prepare complex and detailed technical correspondence
and reports.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual
recording and information systems used by the agency, office or
related units.
Ability to read, write, speak, understand, and communicate in
English sufficiently to perform the duties of this position.
American Sign Language or Braille may also be considered as
acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 00230 | | S | C | 35 | 16 | N/A | A15 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
1/10/2015 |
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