ASSISTANT BUSINESS ADMINISTRATOR DEFINITION:
Assists the Business Administrator in the administration of municipal affairs, and in integrating and coordinating activities of the various departments; does related work as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Assists the Business Administrator in the preparation and review of the budget.
Assists the Business Administrator in installing modern management methods and systems for all departments.
Acts for and in place of the Business Administrator in his absence and performs such other functions, powers, and duties as may be assigned by the Business Administrator.
Assists the Business Administrator in advising the local governing body on matters of policy.
Assists the Business Administrator in editing and compiling public information releases.
Assists the Business Administrator in advising the governing body on all problems of personnel and administrative organization.
Prepares comprehensive reports, and supervises the establishment and maintenance of suitable records and files.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Eight (8) years of professional management experience involving all of the following management functions: (1) Setting program or organizational goals and objectives, (2) establishing organizational structure or determining the need for and developing plans for organizational changes, (3) setting policy for the organization or program managed by establishing program emphasis and priorities and developing operating and procedural guidelines, and (4) directing the work of the organization or program through subordinate levels of supervision.
OR
Possession of a bachelor's degree from an accredited college or university; and four (4) years of the above-mentioned professional experience.
OR
Possession of a master's degree from an accredited college or university with a major course of study in human services administration or business administration or public administration or industrial management or industrial engineering or management science or in a program related to the organization, operation, administration, and control of private or public organizations; and three (3) years of the above-mentioned professional management experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the problems involved in the administration of municipal affairs, in the integration and coordination of departmental activities, and all phases of municipal business operation; of management principles, practices, methods and techniques, and of administrative processes.
Ability to work effectively and harmoniously with members of the governing body and other municipal officials.
Ability to make plans for the effective utilization of available funds, personnel, equipment, materials, and supplies for a diversified working force.
Ability to provide heads of departments and others with needed advise and assistance when difficult problems arise.
Ability to see that proper operational procedures are followed and that desired municipal objectives are achieved.
Ability to prepare and supervise the preparation of correspondence and budgets and to supervise their execution.
Ability to supervise business operations including financial and personnel records and paper work, the purchase, receipt, storing, and issuing of equipment, materials, and supplies and the collection, analysis and interpretation of data as to collections, expenditures, budgets, stores, and other operational procedures.
Ability to supervise the budgeting of funds to departments within the municipality and the maintenance of records showing the expenditure of funds by the departments.
Ability to see that proper relations are established and maintained among the personnel of the various departments and with the general public.
Ability to prepare and supervise the preparation of clear, sound, accurate, and informative reports containing findings, conclusions, and recommendations.
Ability to supervise the establishment and maintenance of extensive records and files.
Ability to plan, organize, and coordinate work in situations where numerous diverse demands are involved.
Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
<
