ASSISTANT BUYER DEFINITION:
Under direction, assists a buyer in selecting, preparing orders for, and making arrangements for purchase of equipment, materials, and supplies used by various departments; does other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
May assist in a buyer team in the preparation of proposals for solicitation of bids, in the tabulation of bids, and in processing orders for purchase of commodities.
May assist in work involved in receiving, tabulating, and recording requisitions submitted by using agencies required in various purchasing operations.
Submits samples of ordered and delivered commodities to the laboratory, and assists in inspection and testing required to determine conformity with established specifications.
May assist in the preparation of proposals for the solicitation of bids.
Discusses specification details with appropriate personnel and where necessary visits factories, mills, warehouses, and other sources of supply for further marketing information by observing or inspecting the manufacturing or processing of commodities.
Makes studies and analyses of procurement operations and submits statistical reports containing findings, conclusions, and recommendations.
Prepares routine reports and correspondence
Maintains records and files of various supply programs.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE:Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience. Five (5) years of experience in the large scale purchase of commodities, equipment, and supplies.
OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of methods and procedures involved in purchase of equipment, materials, and supplies.
Knowledge of problems likely to be encountered in field and office purchasing work.
Ability to organize assigned field, office, and other purchasing work, and develop effective work methods in accord with prescribed procedures.
Ability to comprehend and analyze individual routine and seasonal supply problems and requirements.
Ability to comprehend, analyze, and interpret relevant purchase regulations and apply these to specific purchase situations.
Ability to work harmoniously with associates, superior officers, department officers, vendors, salespersons, and with others interested in or concerned with purchase matters.
Ability to assist with field and office work involved in receiving, tabulating, and recording requisitions in one or more fields received from different agencies, in the preparation of proposals to be sent to vendors, in checking of bids, and in submission of samples of ordered and delivered commodities.
Ability to interview salespersons and vendors, department and agency heads, and others.
Ability to make field visits required to expedite delivery of purchases.
Ability to draft correspondence.
Ability to prepare factual reports.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
