PRINCIPAL PAYROLL CLERK 

 DEFINITION

 Under general supervision of a Supervisory Payroll Clerk or other
 supervisor, performs complex and highly responsible clerical work
 involved in and relating to the review, verification, and preparation
 of payroll or personnel records which require the frequent exercise
 of independent judgment, and/or supervises a small group of clerical 
 workers in a payroll or payroll and personnel unit; does related work 
 as required.

 NOTE: The definition and examples of work for this title are for
 illustrative  purposes only.  A particular position using this
 title may not perform all duties listed in this job specification.  
 Conversely, all duties performed on the job may not be listed.

 EXAMPLES OF WORK
 
 Assigns and instructs individuals and groups engaged in payroll 
 or personnel activities and supervises the performance of their work.

 Reviews and checks payroll or payroll and personnel records,
 statements, documents, certificates, or time and attendance
 records.

 Prepares regular, supplemental, and overtime payrolls, adds or
 deletes employees, makes other appropriate changes including
 union deductions, taxes, charities, pension, and so forth.

 Processes pension membership applications, beneficiary changes,
 retirement, and loan applications as well as health insurance
 applications and changes.

 Completes unemployment requests for wage and separation
 information.

 Computes overtime, emergency rates, and leaves of absence
 requiring the  interpretation and application of relevant rules
 and regulations.

 Personally receives, reviews, and checks regular and supplemental
 paychecks from centralized payroll and separates by payroll and
 region prior to distribution.

 Prepares and processes personnel and/or payroll forms with
 responsibility for ensuring that all pertinent information has
 been included and is accurate and ensures that all applicable
 rules, regulations, and procedures are adhered to.

 Reviews the work of the unit. 

 Works with and advises department employees.

 Keeps the supervisor and/or management informed of relevant
 deadlines, changes in rules and regulations, and related
 pertinent information.

 Assists the professional staff in the development of new
 and revised personnel and/or payroll policies and procedures.

 Makes initial determination and correct application of a variety
 of pay schedules, grades, and rates of pay involving the
 interpretation and application of related rules, regulations, and
 instructions relating to varied types of nonstandard pay  actions
 and pay plans.

 Consults with representatives of the Department of the Treasury
 or other outside agencies to exchange information and discuss
 problems related to payroll rules and standards.

 Assists employees in completing and processing forms and
 applications relating to retirement, insurance, payroll deductions, 
 and record changes.

 Keeps abreast of changes in rules and regulations.

 Operates various office machines.

 Maintains and ensures the confidentiality of essential records
 and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and computerized information systems
 used by  the agency, office, or related units.

 REQUIREMENTS:

 EXPERIENCE:

 Two (2) years of experience in work involving payroll processing 
 or personnel work.

 LICENSE:

 Appointees will be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee  mobility, is necessary to perform the essential
 duties of the  position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of modern office methods, practices, routines, and
 equipment.

 Knowledge of relevant rules and regulations concerning salary
 increments, bonuses, and authorized deductions.

 Ability to comprehend, interpret, and apply rules and regulations
 in accord with established procedures and policies of the unit.

 Ability to accurately prepare detailed, technical, and confidential 
 payroll forms and documents.

 Ability to assign and instruct individuals and groups engaged  
 in the  payroll and/or personnel work of the unit with that of other
 units in the department and with outside agencies.
 
 Ability  to make mathematical calculations. 

 Ability  to  check and verify payroll, overtime, and supplemental
 payments.

 Ability to consult with representatives of the Department of the
 Treasury or other state and municipal  agencies to exchange
 information and discuss problems related to payroll rules and
 regulations.

 Ability  to use various office machines. 

 Ability to maintain confidential records and files.

 Ability to learn to utilize various types of electronic and/or
 manual recording  and information systems used by the  
 agency, office, or related units.

 Ability to read,  write, speak, understand, or communicate in
 English sufficiently to perform the duties  of  this  position.
 American Sign Language or Braille may also be considered
 as acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long 
 as they can perform essential functions of the job with or without 
 reasonable accommodation.  If the accommodation cannot be 
 made because it would cause the employer undue hardship, 
 such persons may not be eligible.

This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
02831
L
C
  
N/A
02
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 2/09/2013