PROBATE ASSISTANT

 

DEFINITION


 Assists the Surrogate, Deputies, and Probate Clerks by performing
 varied  typing  and clerical work in the preparation  of  various
 documents,  legal  forms, certificates, and  exemplified  records
 concerning the probation of wills and administration of  estates;
 may  take  the lead in a small clerical unit; does other  related
 duties as required.

 NOTE: The  examples of work for this title are for illustrative
 purposes  only.  A particular position using this title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 
EXAMPLES OF WORK:


 May  prepare  estate, guardianship, administration, and  adoption
 papers.

 Secures pertinent data from official records.

 Types various legal papers and forms.

 Collates documents and records.

 Certifies  copies  of  wills, exemplified  records,  and  similar
 documents.

 Prepares  Surrogate=s  certificates and letters  of  trusteeship,
 administration, and guardianship.

 Assembles  and  prepares  documents  and  forms  on  appeals  and
 consolidations.

 Handles  routine  inquiries from attorneys and  others  regarding
 probate procedure.

 May prepare bank deposits.

 Gives assignments and instructions to other clerical employees.

 Makes docket entries, and assists or directs attorneys and others
 searching records and papers on file.

 Will  be required to learn to utilize various types of electronic
 and/or  manual  recording and information  systems  used  by  the
 agency, office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

      One  (1)  year of clerical experience in working with  legal
 papers and documents used in the courts.

      LICENSE:

      Appointees  will  be required to possess a driver's  license
 valid  in  New Jersey only if the operation of a vehicle,  rather
 than  employee mobility, is necessary to perform essential duties
 of the position.

 KNOWLEDGE AND ABILITIES:

 Ability to perform moderately difficult clerical and typing work.

 Ability  to  comprehend established office routines,  rules,  and
 regulations pertaining to probate practices and procedures.

 Ability  to  utilize various types of electronic  and/or   manual
 recording and information systems used by the agency, office,  or
 related units.

 Ability  to  read, write, speak, understand, and  communicate  in
 English  sufficiently  to perform the duties  of  this  position.
 American  Sign  Language or Braille may  also  be  considered  as
 acceptable forms of  communication.

 Persons  with  mental or physical disabilities  are  eligible  as
 long as they can perform the essential functions of the job after
 reasonable accommodation is made to their known limitations.   If
 the   accommodation  cannot be made because it  would  cause  the
 employer undue  hardship, such persons may not be eligible.

 CODES: LG - 02864@             RKR/hw                 10/1/97

 This job specification is for local government use only.