SENIOR ADMINISTRATIVE ANALYST DEFINITION:
Under direction, performs the more responsible and complex work involved in analyzing and evaluating administrative procedures, practices, and organizational structure to provide information and recommendations to management on ways to improve administrative functions and managerial control of operational activities and/or takes the lead over one or more administrative analysts in the performance of such work; does other related duties as required.
NOTE: The definition and examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
EXAMPLES OF WORK:
Conducts studies for the purpose of developing a standard organizational pattern among component units in the same agency and makes recommendations to management officials regarding distribution of function, staffing, and responsibilities of each unit.
Conducts studies for the purpose of providing an orderly expansion of an organizational unit.
Conducts studies of proposals to open or close field offices or to abolish and combine organizational components, and makes recommendations to management concerning proposed staffing, amount and type of workload, and the extent that such components will render efficient service to the public and will promote efficiency and economy of operations.
Studies a variety of nontechnical procedures related to a technical function to reconcile differences of opinion between technical personnel and nontechnical supervisors concerning such procedures, and makes recommendations to management concerning the development or revision of operating procedures.
Develops plans and procedures for furnishing an organizational unit with requested information and records.
Conducts studies and makes recommendations concerning the standardization of procedures and operations among several organization units performing the same functions where there is considerable variance in the manner in which such functions are being carried out.
Issues work assignments to lower level analysts, reviews their work in progress, and provides them with advice, assistance, and instructions regarding specific problems encountered in the specific assignments.
Reviews varied and complex programs and activities and evaluates their administration, objectives, efficiency, effectiveness, costs, and accomplishments.
Makes recommendations for improving administrative programs including work systems, organizational changes, and program procedures, and analyzes and resolves problems brought to light.
Determines whether activities and program are essential to good government and are carried out economically and efficiently.
Makes recommendations involving policy decisions.
Assists in the preparation of the budget, approves or disapproves budgetary requests, and prepares budget transfer resolutions and budget reports.
Meets with the public.
Drafts correspondence.
Prepares reports containing findings, analysis, conclusions, and recommendations.
Maintains essential records and files.
Analyzes organizational operating practices, procedures, and methods in such areas as work flow, forms, records, office layout, personnel requirements, and allied administrative and organizational areas.
Prepares reports to show existing organizational and administrative structure and indicates problem areas.
Makes recommendations to correct problems.
Makes visual aides for presenting report findings such as organizational and function charts, and work and form flow charts.
Prepares forms, space layouts, charts, and similar administrative devices.
Confers with unit supervisors and higher level administrative analyst on administrative and procedural problems.
Reviews requests in such areas as personnel, forms, and equipment for compliance to control requirements.
Recommends approval according to situations, requirements, policies, and operating efficiency.
Drafts procedures for new or revised systems and methods.
Prepares written instructional material for the installation of new or revised methods and procedures.
Trains employees in new methods.
Makes cost feasibility studies using cost of existing and proposed methods.
Studies practicality of different methods and makes recommendations based on the studies.
Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Six (6) years of professional experience in work involving the analyzing, evaluating, and giving of advice to management on such matters as work method and procedures, communications, organizational structure, manpower utilization, distribution of work assignments, delegation of authority, policy development, records management or similar areas with the objective of improving managerial effectiveness; or direct involvement in managing, administering, or directing an organizational unit and its work program including responsibility for planning, organizing, directing, staffing, coordinating, and budgeting the activities of the unit.
OR
Possession of a bachelor's degree from an accredited college or university; and two (2) years of the above-mentioned professional experience.
OR
Possession of a master's degree in Business Administration, Public Administration, Industrial Management, Industrial Engineering, Industrial Psychology, Political Science, or Government; and one (1) year of the above-mentioned professional experience.
NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of management functions, theories, and techniques.
Knowledge of organizational and management processes.
Knowledge of the role of management analysis in achieving organizational goals.
Knowledge of basic trends and current developments in general management.
Knowledge of principles and practices of methods and procedures analysis, administrative control, work simplification, and forms and record control.
Ability to communicate effectively both orally and in writing.
Ability to prepare clear, accurate, and informative reports containing findings, conclusions, and recommendations.
Ability to select and apply established practices, theories, techniques, and methodologies of management to the problems encountered.
Ability to present orally and discuss complex matters in a clear and convincing manner.
Ability to analyze and evaluate office and field production, work flow, forms and records systems, staff utilization, and to utilize methods of measuring administrative efficiency and work performance.
Ability to provide sound advice, assistance, and instructions.
Ability to persuade others and gain acceptance of the work product.
Ability to exercise creativity in identifying and proposing solutions to management problems.
Ability to understand the roles and responsibilities of various levels of management.
Ability to gather, assemble, correlate, and analyze facts, and draw conclusions therefrom.
Ability to comprehend, evaluate, and objectively analyze complex management problems and to develop solutions to such problems logically and systematically.
Ability to organize assigned work and develop effective work methods and to work independently.
Ability to give assignments and instructions to employees.
Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
