Job Specification
KEYBOARDING CLERK 2
DEFINITION:
Under limited supervision, performs moderately complex and non-routine
clerical work involving the processing of documents in a variety of
functions; performs moderately complex and non-routine clerical work
requiring the utilization of keyboarding or typing skills; formats, reproduces,
corrects, adjusts and prints a variety of written material; key
enters/types correspondence, documents, reports, charts and other
materials on a computer console, typewriter, or other key entry device
used by the agency; may provide guidance and assistance to staff; does
other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only.
A particular position using this title may not perform all duties listed in this
job specification. Conversely, all duties performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring bilingual skills.
03258 - Bilingual in Spanish and English
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or communicate
in Spanish and English sufficiently to perform the duties of this position.
NOTE: Keyboarding clerks typically spend a majority of their work time
(more than 50%) typing or operating keyboard equipment. Speed and
accuracy are essential for all keyboarding positions.
EXAMPLES OF WORK:
Operates a computer console, typewriter, or other key entry device to key,
enter or type a variety of documents, maintain memory files of them,
and provide necessary corrections and adjustments in the prepared text.
Key enters or types a wide variety of text materials from pencil copy, rough
notes, detailed instructions or other sources to produce technical, scientific,
financial, statistical and other reports or correspondence, memoranda,
charts, bills, contracts, case files, and other documents into draft or final
form according to prescribed formats.
Updates material and files, and maintains records of saved files including
information on subject content, and special instructions.
Key enters or types addresses on envelopes, information on forms,
form letters, or other form-like documents.
Edits, proofreads and performs spelling or grammar checks to ensure
typographical accuracy.
Selects, sets, and adjusts equipment and software to produce printed
text in accord with predetermined standards or directives.
Key enters or types technical, scientific, financial, statistical, and other
statements, reports, certificates, correspondence, memoranda, payrolls,
vouchers, purchase orders, charts, forms, tabulations, bills, warrants,
contracts, specifications, case records, manuscripts, and legal documents
from copy, records, tapes, other recording equipment, or other sources.
May assist in training other employees in the operation of equipment
and/or software used by the agency.
Provides guidance and assistance to staff.
Utilizes printers and printing software to produce final documents; may
make use of software packages such as standard word processing,
spreadsheet, electronic mail (e-mail), desktop publishing and integrated
software packages as required.
May operate a magnetic tape, card or other automatic typewriter.
Receives, screens, reviews and verifies documents.
Composes replies to routine correspondence.
Reviews and checks assigned reports, applications, and other
documents for corrections and completeness; refers problems to
a supervisor for resolution.
Organizes assigned work and develops effective work methods to
Meet deadlines and work criteria.
Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Receives applications, documents, forms and fees; screens, sorts
and assembles this information for further processing.
May wrap packages for shipment by mail or express.
Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Fills in and checks form letters, circulars, and forms as directed.
Compiles information and/or numerical data.
Provides information in person or over the telephone; refers the
more difficult inquiries to appropriate staff.
May assist in requisitioning, storing, and distributing office supplies.
Schedules administrative proceedings as required; may process
requests for scheduling changes.
Operates various types of office and mail processing machines
such as keyboard equipment, a typewriter, calculator, computer
printer, sorter, photo-copier, fax machine, stamping machine,
labeling machine, etc.; may perform simple maintenance tasks
such as adding toner, paper or changing printer ribbons.
When assigned to a school district, performs a variety of clerical,
secretarial, and other administrative functions associated with the
operation of a school or instructional program.
Key enters or types simple or routine reports and/or assists in the
preparation of reports by gathering data, tabulating results, and/or
preparing simple charts.
Maintains records and files.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
REQUIREMENTS:
EXPERIENCE:
One (1) year of clerical experience operating an alphanumeric keyboard
or typewriter to produce documents such as letters, memos, reports, charts,
forms and other materials.
NOTE: Successful completion of a clerical training program with
a minimum of 700 clerical training hours or 30 semester hour credits in
secretarial science from an accredited college or university may be
substituted for the experience requirement indicated above. Coursework
must include keyboarding/typing skills, methods, and procedures; other
courses may include, but not be limited to, office procedures, word
processing, and business English.
NOTE: Applicants will be required to demonstrate proficiency
in keyboarding or typing.
LICENSE:
Appointees will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office routines, equipment, and practices.
Knowledge of performing difficult typing, keyboarding or other types
of work necessary in producing a variety of documents.
Knowledge of the operation, technology, and application of word
processing equipment, computer consoles, or other equipment and
software used in the production of a variety of documents.
Ability to operate and work effectively with word processing systems
or equipment, computer consoles, or other equipment and software
used in the production of a variety of documents.
Ability to organize assigned work and develop effective work methods.
Ability to operate an alphanumeric keyboard or typewriter with speed
and accuracy to produce documents such as letters, memos, reports,
charts, forms and other materials.
Ability to format, use, and prepare forms, charts and other documents.
Ability to proofread documents and correct errors.
Ability to understand, remember, and carry out oral and written directions.
Ability to provide guidance and assistance to staff.
Ability to comprehend established office routines and department
regulations.
Ability to organize assigned clerical work and develop effective work
methods.
Ability to make simple arithmetic calculations and tabulations.
Ability to perform tasks accurately within prescribed time frames.
Ability to work effectively with associates, superior officials, and
members of the public concerned with the work of the department.
Ability to operate and perform routine maintenance on office machines
and other equipment.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual recording
and information systems used by the agency, office, or related units
after a period of training.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
As they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be made
because it would cause the employer undue hardship, such persons
may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 03256@ | | L | C | | N/A | 03 | | - | | 03258 | Bilingual In Spanish And English | L | C | | N/A | 03 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
2/11/2012 |
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