Job Specification
KEYBOARDING CLERK 2
DEFINITION:
Under limited supervision, performs moderately complex and non-routine
clerical work involving the processing of documents in a variety of
functions; performs moderately complex and non-routine clerical work
requiring the utilization of keyboarding or typing skills; formats and key
enters/types correspondence, documents, reports, charts and other
materials on a computer console, typewriter, or other key entry device
used by the agency; may provide guidance and assistance to staff; does
other related duties as required.
NOTE: The examples of work for this title are for illustrative purposes only.
A particular position using this title may not perform all duties listed in this
job specification. Conversely, all duties performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring bilingual skills.
03258 - Bilingual in Spanish and English
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or communicate
in Spanish and English sufficiently to perform the duties of this position.
NOTE: Keyboarding clerks typically spend a majority of their work time
(more than 50%) typing or operating keyboard equipment. Speed and
accuracy are essential for all keyboarding positions.
EXAMPLES OF WORK:
Key enters or types documents from handwritten draft into draft or final
form according to prescribed formats by transferring information onto
letters, reports, schedules, and itinerary.
Key enters or types addresses on envelops, or information on forms,
form letters, or other form-type documents.
Edits, proofreads and performs spelling or grammar checks to ensure
typographical accuracy.
Key enters or types technical, scientific, financial, statistical, and other
statements, reports, certificates, correspondence, memoranda, payrolls,
vouchers, purchase orders, charts, forms, tabulations, bills, warrants,
contracts, specifications, case records, manuscripts, and legal documents
from copy, records, tapes, or other recording equipment.
Provides guidance and assistance to staff.
Utilizes printers and printing software to produce final documents; may
make use of software packages such as standard word processing,
spreadsheet, electronic mail (e-mail), desktop publishing and integrated
software packages as required.
Operates a magnetic tape, card or other automatic typewriter.
Receives, screens, reviews and verifies documents.
Reviews and checks assigned reports, applications, and other
documents for corrections and completeness; refers problems to
a supervisor for resolution.
Opens, time stamps, sorts, numbers, and distributes mail.
Maintains prepared mailing lists.
Receives applications, documents, forms and fees; screens, sorts
and assembles this information for further processing.
May wrap packages for shipment by mail or express.
Assembles materials for distribution.
Hand stamps letters, papers, and other documents.
Fills in and checks form letters, circulars, and forms as directed.
Compiles information and/or numerical data.
Provides information in person or over the telephone; escalates the
more difficult inquiries to appropriate staff.
May assist in requisitioning, storing, and distributing office supplies.
Schedules administrative proceedings as required; may process
requests for scheduling changes.
Operates various types of office and mail processing machines such
as a keyboard equipment, typewriter, calculators, computer printers,
sorter, photo-copier, fax machine, stamping machine, labeling machine,
etc.; may perform simple maintenance tasks such as adding toner,
paper or changing print ribbons.
When assigned to a school district, performs a variety of clerical,
secretarial, and other administrative functions associated with the
operation of a school or instructional program.
Key enters or types simple or routine reports and/or assists in the
preparation of reports by gathering data, tabulating results, and/or
preparing simple charts.
Maintains records and files.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency, office,
or related units.
REQUIREMENTS:
EXPERIENCE:
One (1) year of clerical experience operating an alphanumeric keyboard
or typewriter to produce documents such as letters, memos, reports, charts,
forms and other materials.
NOTE: Successful completion of a clerical training program with
a minimum of 700 clerical training hours or 30 semester hour credits in
secretarial science from an accredited college or university may be
substituted for the experience requirement indicated above. Coursework
must include keyboarding/typing skills, methods, and procedures; other
courses may include, but not be limited to, office procedures, word
processing, and business English.
NOTE: Applicants will be required to demonstrate proficiency in
keyboarding or typing.
LICENSE: Appointees will be required to possess a driver's license
valid in New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of office routines, equipment, and practices.
Ability to operate an alphanumeric keyboard or typewriter with speed
and accuracy to produce documents such as letters, memos, reports,
charts, forms and other materials.
Ability to format, use, and prepare forms, charts and other documents.
Ability to proofread documents and correct errors.
Ability to understand, remember, and carry out oral and written directions.
Ability to provide guidance and assistance to staff.
Ability to comprehend established office routines and department regulations.
Ability to organize assigned clerical work and develop effective work methods.
Ability to make simple arithmetic calculations and tabulations.
Ability to perform tasks accurately within prescribed time frames.
Ability to work effectively with associates, superior officials, and members
of the public concerned with the work of the department.
Ability to operate and perform routine maintenance on office machines
and other equipment.
Ability to maintain records and files.
Ability to utilize various types of electronic and/or manual recording and
information systems used by the agency, office, or related units after a
period of training.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform the essential functions of the job after
reasonable accommodation is made to their known limitations.
If the accommodation cannot be made because it would cause
the employer undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 03256@ | | L | C | | N/A | 03 | | - | | 03258 | Bilingual In Spanish And English | L | C | | N/A | 03 | | - |
This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
6/18/2011 |
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