SENIOR PAYROLL CLERK
                        
      ALL JURISDICTIONS
 
 DEFINITION

 Under general supervision of a Supervising Payroll Clerk or other
 supervisor, performs the more difficult and complex clerical work
 relating to the review, verification, and preparation
 of payroll or personnel records, and/or takes the lead in
 a small clerical payroll unit; does other related work.

 NOTE: The examples of work for this title are for illustrative
 purposes only. A particular position using this title may not perform
 all duties listed in this job specification. Conversely, all duties
 performed on the job may not be listed.

 EXAMPLES OF WORK:

 Reviews and checks payroll or payroll and personnel records,
 statements, documents, certificates, or time and attendance 
 records.

 Prepares regular, supplemental, and overtime payrolls; adds or 
 deletes employees as required.

 Makes other appropriate changes including union deductions, 
 taxes, charities, and pension.

 Processes pension membership applications, beneficiary changes,
 retirement and loan applications, as well as health insurance
 applications and changes.

 Completes unemployment requests for wage and separation 
 information.

 Computes overtime, emergency rates, and leaves of absence 
 requiring the interpretation and application of relevant rules and 
 regulations concerning salary increments, bonuses and authorized 
 deductions.

 Receives regular and supplemental paychecks from Centralized 
 Payroll and separates by payroll and region prior to distribution.

 Prepares and processes personnel and/or payroll forms with
 responsibility for ensuring that all pertinent information has 
 been included and is accurate; ensures that all applicable 
 rules, regulations, and procedures are adhered to.

 May keep a daily record showing employee¿s arrival time to 
 and departure from work.

 Advises supervisor or management of relevant deadlines, 
 changes in rules and regulations, and related information.

 Handles special requests for information in accordance with 
 prescribed rules and regulations.

 Assists employees in completing and processing forms and 
 applications relating to retirement, insurance, payroll deductions, 
 and record changes.

 Compilies statistical and other data.

 Keeps current with changes in rules and regulations.

 Prepares payroll-related letters, memoranda and reports.

 Assists staff in the development of new and revised personnel 
 and/or payroll policies and procedures.

 Receives, reviews and adjusts complaints.

 Conducts special studies when requested of certain payroll 
 procedures and reports findings.

 Prepares, reviews, checks, and certifies reports, applications 
 and other documents when difficult determinations are required.

 Assists in the maintenance and ensuring confidentiality of records 
 and files.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by 
 the agency, office, or related units.

 REQUIREMENTS:

 EDUCATION:

 One (1) year of experience in work involving processing payroll,
 or personnel activities.

 LICENSE:

 Appointees will be required to possess a driver's license valid in 
 New Jersey only if the operation of a vehicle, rather than employee
 mobility, is necessary to perform essential duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of the rules and regulations concerning salary 
 increments, bonuses, and authorized deductions.

 Knowledge of the common book of accounts and of the procedures 
 used in keeping financial records and checking financial documents.

 Ability to read, comprehend and interpret rules and regulations and 
 apply them to specific situations.

 Ability to accurately prepare detailed, technical and confidential
 payroll forms and documents.

 Ability to organize clerical work and develop effective work methods.

 Ability to do arithmetic calculations quickly and accurately.

 Ability to use various office machines.

 Ability to keep confidential records and files.

 Ability to utilize various types of electronic and/or manual recording
 and information systems used by the agency, office, or related units.

 Ability to read, write, speak, understand, and communicate in 
 English sufficiently to perform duties of this position. American Sign
 Language or Braille may also be considered as acceptable forms of
 communication.

 Persons with mental or physical disabilities are eligible as long 
 as they can perform essential functions of the job with or without 
 reasonable accommodation.  If the accommodation cannot be 
 made because it would cause the employer undue hardship, 
 such persons may not be eligible.

This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
03496
L
C
  
N/A
03
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 2/09/2013