SENIOR PURCHASING ASSISTANT

DEFINITION

Under direction, takes the lead and/or performs the more responsible and 
complex work involved in the purchasing of materials and supplies; does 
related duties as required.

NOTE:  The examples of work for this title are for illustrative purposes only.  
A particular position using this title may not perform all duties listed in this 
job specification.  Conversely, all duties performed on the job may not be 
listed.

EXAMPLES OF WORK:

Orders equipment and supplies of a limited nature according to accepted 
purchasing methods as prescribed by laws, rules, regulations, standards, 
policies, and procedures.

Prepares simple specifications.

Receives and reviews requisitions prior to submission to the Purchasing 
Agent.

Interviews sales representatives who have been authorized by the 
Purchasing Agent and makes recommendations on purchases to 
the Purchasing Agent.

Communicates with vendors by telephone or correspondence.

Receives, reviews, and approves vendor claims and forwards them to 
the Purchasing Agent.

Maintains liaison with municipal department heads and confers with 
them in regard to their needs for materials and supplies.

Recommends the use of substitute or alternative products.

Handles complaints.

Is responsible for the posting of purchase information into the purchase 
ledger.

Performs clerical work involved in preparation of contracts following the 
awarding of bids.

May take the lead over clerical staff.

Maintains needed records and files.

Will be required to learn to utilize various types of electronic and/or 
manual recording information systems used by the agency, office 
or related unit.

REQUIREMENTS:

EXPERIENCE:

Two (2) years of experience in the preparation and processing of 
requisitions and/or in the purchase of equipment, materials, and/or 
supplies

LICENSE:

Appointees will be required to possess a driver's license valid in 
New Jersey only if the operation of a vehicle, rather than employee 
mobility, is necessary to perform essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of methods and procedures involved in the requisition 
and/or purchase of equipment, materials, and/or supplies

Ability to comprehend and analyze supply problems.

Ability to establish and maintain harmonious working relationships 
with vendors and department representatives.

Ability to maintain purchase and other records.

Ability to learn to utilize various types of electronic and/or manual 
recording information systems used by the agency, office or related 
units.

Ability to read, write, speak, understand, or communicate in English 
sufficiently to perform the duties of this position.  American Sign 
Language or braille may also be considered as acceptable forms of 
communication.

Persons with mental or physical disabilities are eligible as long 
as they can perform essential functions of the job with or without 
reasonable accommodation.  If the accommodation cannot be 
made because it would cause the employer undue hardship, such 
persons may not be eligible.


This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
03547
L
C
  
N/A
05
-

This job specification is for local government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 2/03/2017