PRINCIPAL DATA CONTROL CLERK TYPING

 

DEFINITION


 Under direction, performs the difficult, complex work involved in
 monitoring, editing, and verifying information processed by a data
 processing system and may take the lead over a group of other data
 control clerks on a regular and recurring basis or may serve as a
 shift supervisor or may supervise a small unit of data control clerks
 and support personnel; does other related duties and types from
 transcription or other recording equipment as required.

 NOTE: The examples of work for this title are for illustrative
 purposes only. A particular position using this title may not perform
 all duties listed in this job specification. Conversely, all duties
 performed on the job may not be listed.

 
EXAMPLES OF WORK:


 Organizes assigned work and develops effective work methods.

 Controls adding, deleting, and modifying of computer input data by
 processing coded information forms.

 Establishes control over input/output of the unit.

 Screens, edits, and verifies input and output.

 Types documents from varied forms of copy.

 Regulates workflow in accord with operating schedules.

 Initiates corrective procedures with data originating source.

 Checks, verifies, and proofreads information to ensure accurate and
 timely issuance of data.

 Maintains control records.

 Changes forms.

 Reviews and analyzes internal problem reports and recommends
 corrective actions.

 Prepares reports and maintains records.

 Explains work requirements, methods, and procedures to other data
 control clerks and clerical support staff giving special instructions
 on difficult or different operations and answers questions about the
 work to ensure that assigned tasks are understood.

 Plans management of own workload such as examining work needed to be
 done, setting work priorities and deadlines and so forth to complete
 assignments in a timely and efficient manner.

 Keeps in touch with the status and progress of work performed by other
 clerks and makes day-to-day adjustments in accord with established
 priorities obtaining assistance from the supervisor on problems that
 may arise such as backlogs which cannot be disposed of promptly, and
 so forth, to assure that work is out in a timely manner.

 Distributes and balances the workload among employees in accord with
 established workflow or job specialization to ensure timely
 accomplishment of the assigned workload and/or ensure that each
 employee has enough work to keep busy.

 Resolves informal complaints of employees that are within their
 jurisdiction, consulting with higher levels of supervision as
 appropriate for information to correct unsatisfactory condition.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and information systems used by the agency,
 office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

      Three (3) years of clerical or data processing experience, one
 (1) year of which shall have been in data processing control work.

      NOTE: Satisfactory completion of a course of study in electronic
 data processing at a recognized college or university or accredited
 school of programming may be substituted for one (1) year of work
 experience.

      LICENSE:

      Appointees will be required to possess a driver's license valid
 in New Jersey only if the operation of a vehicle, rather than employee
 mobility, is necessary to perform the duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of the basic operation of unit record and computer
 equipment.

 Knowledge of principles of statistics.

 Ability to analyze data.

 Ability to reason logically.

 Ability to give suitable assignments and instructions to subordinates.

 Ability to utilize various types of electronic and/or manual recording
 and information systems used by the agency, office, or related units.

 Ability to read, write, speak, understand, and communicate in English
 sufficiently to perform the duties of this position. American Sign
 Language or Braille may also be considered as acceptable forms of
 communication.

 Persons with mental or physical disabilities are eligible as long as
 they can perform the essential functions of the job after reasonable
 accommodation is made to their known limitations. If the accommodation
 cannot be made because it would cause the employer undue hardship,
 such persons may not be eligible.

 CODES: LG - 04711               DJ                  12/7/00

 This job specification is for local government use only.