You are reading the State of New Jersey Job Descriptions. This is not a Job Vacancy Announcement.

Job Specification

ASSISTANT MUNICIPAL TAX COLLECTOR/ASSISTANT MUNICIPAL TREASURER

DEFINITION: Assists in the administration of the Tax Collector's Office; does other related duties. NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed. EXAMPLES OF WORK:

Assists the tax collector in reviewing and recommending policies to the local governing body that would in any way affect the normal operations of the tax collection function.

Aids the tax collector in consultations with the municipal finance director and municipal auditor to maintain accounting and reporting procedures.

Receives ad valorem tax duplicates from the tax assessor.

Assists in the timely preparation and mailing of all final tax bills after establishing the accuracy of said tax duplicates.

Assists in establishing appropriate accounting and recording procedures as required by state statute to enhance efficient and accurate record keeping utilizing modern accounting techniques and system controls to provide detailed and timely data for audits.

Assists the tax collector in the receipt, reconciliation, deposit, and recording of all cash received to special account ledgers, tax lien ledgers, foreclosed property ledgers, and delinquent ledgers.

Assists the tax collector in developing administrative procedures for dealing with delinquent accounts to increase the percentage rate of collection and reduce the rate of uncollected or delinquent accounts including telephoning, personal visits, newspaper releases of delinquent accounts, and/or separate mailing for delinquent accounts.

Assists in establishing and maintaining accurate listings of all unpaid tax items.

Assists in preparing a listing of properties to be sold, accurate descriptions of all property, the name of the owner and listing of all taxes, assessments, and other charges for preparation of tax sale.

Aids the tax collector in the distribution of public notices of the time and place of all tax sales which include a description of said property and total amount due at the time of the sale, and the placing of notices in designated public places, and the publishing of same in an area newspaper pursuant to state statute.

Assists in the conduct of tax sales on all delinquent property at least once each year.

Assists in delivering certificates of sale to all purchasers.

Assists in the distribution of notifications concerning homestead rebates, tenant rebates, and notification to respective owners regarding their eligibility for federal flood insurance.

In the absence of the tax collector may assume his/her duties, responsibilities, and authority.

Prepares clear, sound, accurate and informative statistical and narrative reports containing findings, analysis, conclusions, and recommendations.

Maintains essential records and files.

Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units. ASSISTANT MUNICIPAL TAX COLLECTOR/ASSISTANT MUNICIPAL TREASURER

ASSISTANT MUNICIPAL TAX COLLECTOR

Assists the tax collector in reviewing and recommending policies to the local governing body that would in any way affect the normal operations of the tax collection function.

Aids the tax collector in consultations with the municipal finance director and municipal auditor to maintain accounting and reporting procedures.

Receives ad valorem tax duplicates from the tax assessor.

Assists in the timely preparation and mailing of all final tax bills after establishing the accuracy of said tax duplicates.

Assists the tax collector in consultation with the tax assessor, municipal finance director, and municipal administrator, regarding the exact format and amount of information outlined on tax bills and information regarding tax appeals. Assists in establishing appropriate accounting and recording procedures as required by state statute to enhance efficient and accurate record keeping utilizing modern accounting techniques and system controls to provide detailed and timely data for audits.

Assists the tax collector in the receipt, reconciliation, deposit, and recording of all cash received to special account ledgers, tax lien ledgers, foreclosed property ledgers, and delinquent ledgers.

Assists in establishing and maintaining accurate listings of all unpaid tax items.

Assists in the conduct of tax sales on all delinquent property at least once each year.

Assists in delivering certificates of sale to all purchasers.

Assists in the distribution of notifications concerning homestead rebates, tenant rebates, and notification to respective owners regarding their eligibility for federal flood insurance.

In the absence of the tax collector may assume his/her duties, responsibilities, and authority.

Prepares clear, sound, accurate and informative statistical and narrative reports containing findings, analysis, conclusions, and recommendations.

Maintains essential records and files.

Will be required to learn to utilize various types of electronic and/or manual recording and computerized information systems used by the agency, office, or related units. REQUIREMENTS:

EDUCATION:

Graduation from an accredited college or university with a Bachelor's degree.

NOTE: Applicants who do not meet the above educational requirement may substitute two years of fulltime experience in municipal tax collection to have included duties in tax billing, collection, and enforcement and reporting; or one year of fulltime municipal tax collection experience and 30 credit hours.

NOTE: A current, valid Tax Collector's certificate issued by the New Jersey Department of Community Affairs, may substitute for the above education requirements.

NOTE: Where the position involves assuming the duties, responsibilities, and authority of the Tax Collector in his/her absence, possession of certificates showing satisfactory completion of courses in Municipal Tax Collection I, II, and III offered by Rutgers University, or a current and valid Tax Collector's certificate issued by the New Jersey Department of Community Affairs, may be required.

LICENSE:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of principles and practices of bookkeeping and their application to the tax collector's office.

Knowledge of office methods and procedures and the use of standard office equipment.

Knowledge of data processing applications as they relate to the functions of the collection office.

Ability to work with professional auditors and/or accountants to maintain an accounting system suitable for municipal accounting.

Ability to prepare accurate and complete reports on status of tax collections on a current basis.

Ability to establish and maintain effective working relationships with other employees and the general public. Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Ability to prepare clear, sound, accurate and informative statistical and narrative reports containing findings, analysis, conclusions, and recommendations.

Ability to maintain essential records and files.

Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units. Ability to read, write, speak, understand or communicate in English sufficiently to perform the duties of the position. American Sign Language or Braille may also be considered as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

CODES: LG-00627@ 06/14/2016

This job specification is for local government use only. ASSISTANT MUNICIPAL TREASURER

DEFINITION:

Assists the Municipal Treasurer in supervising and performing the work involved in the disbursement, accounting, and auditing of funds received and disbursed, and in negotiation of loans and sale of bonds; does related work as required.

NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

Assists the Municipal Treasurer in supervising and performing the work involved in preparation of varied financial reports and statements.

Assists the Municipal Treasurer in supervising and performing the work involved in negotiation of loans and sale of bonds.

Assists the Municipal Treasurer in preparing budgets.

Gives suitable assignments and instructions to subordinates

May plan and install auditing and accounting systems and forms.

Handles correspondence pertaining to the treasurer's office.

Prepares suitable reports containing findings, conclusions, and recommendations.

Answers inquiries of a technical nature.

Supervises the establishment and maintenance of extensive bookkeeping and other needed records and files.

May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

REQUIREMENTS:

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Eight (8) years of professional supervisory accounting experience in work involving the installation, operation, or auditing of large-scale systems of accounts, one (1) year of which shall have been in municipal accounting or auditing, including or supplemented by twenty-one (21) semester hour credits in professional accounting subjects.

Possession of a bachelor's degree from an accredited college or university, including or supplemented by twenty-one (21) semester hour credits in professional accounting subjects; and four (4) years of the above-mentioned professional supervisory accounting experience, one (1) year of which shall have been in municipal accounting or auditing.

Possession of a valid certificate as a Certified Municipal Finance Officer issued by the New Jersey Department of Community Affairs, Division of Local Government Services; and four (4) years of the above-mentioned professional supervisory accounting experience, one (1) year of which shall have been in municipal accounting or auditing. NOTE: "Professional experience" refers to work that is creative, analytical, evaluative, and interpretive; requires a range and depth of specialized knowledge of the profession's principles, concepts, theories, and practices; and is performed with the authority to act according to one's own judgment and make accurate and informed decisions.

LICENSE:

KNOWLEDGE AND ABILITIES:

Knowledge of the principles, methods, and procedures used in modern accounting and auditing.

Knowledge of the laws, rules, and regulations governing the installation, operation, and keeping of accounts and their application to specific situations.

Knowledge of the preparation of involved, detailed accounting and other financial reports containing findings, conclusions, and recommendations.

Ability to analyze complex financial problems.

Ability to give suitable assignments and instructions. Ability to prepare suitable reports, and to direct the establishment and maintenance of extensive financial and related records and files.

Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible if they can perform the essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

CODE: LG-00628@ 5/18/2010

This job specification is for local government use only.

DUAL TITLE CODE: 05038

KNOWLEDGE AND ABILITIES:

Knowledge of principles and practices of bookkeeping and their application to the tax collector's office.

Knowledge of office methods and procedures and the use of standard office equipment.

Knowledge of data processing applications as they relate to the functions of the collection office.

Ability to work with professional auditors and/or accountants to maintain an accounting system suitable for municipal accounting.

Ability to prepare accurate and complete reports on status of tax collections on a current basis.

Ability to prepare clear, sound, accurate and informative statistical and narrative reports containing findings, analysis, conclusions, and recommendations.

Ability to maintain essential records and files.

CODES: LG-00627@ 06/14/2016

This job specification is for local government use only. ASSISTANT MUNICIPAL TREASURER

DEFINITION:

EXAMPLES OF WORK:

Assists the Municipal Treasurer in supervising and performing the work involved in preparation of varied financial reports and statements.

Assists the Municipal Treasurer in supervising and performing the work involved in negotiation of loans and sale of bonds.

Assists the Municipal Treasurer in preparing budgets.

Gives suitable assignments and instructions to subordinates

May plan and install auditing and accounting systems and forms.

Handles correspondence pertaining to the treasurer's office.

Prepares suitable reports containing findings, conclusions, and recommendations.

Answers inquiries of a technical nature.

Supervises the establishment and maintenance of extensive bookkeeping and other needed records and files.

May be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

REQUIREMENTS:

EDUCATION:

Graduation from an accredited college or university with a Bachelor's degree, including or supplemented by twenty-one (21) semester hour credits in professional accounting subjects. NOTE: Applicants who have satisfactorily completed twenty-one (21) credits of professional accounting courses at an accredited college or university may substitute additional accounting experience as described below for the remainder of the above educational requirement on a year for year basis.

NOTE: Possession of a valid certificate as a Municipal Finance Officer issued by the New Jersey Department of Community Affairs, Division Local Government Services may be substituted for the above educational requirements.

EXPERIENCE:

Four (4) years of supervisory accounting experience in work involving the installation, operation, and auditing of large-scale systems of accounts, one (1) year of which shall have been in municipal accounting or auditing.

LICENSE:

KNOWLEDGE AND ABILITIES:

Knowledge of the principles, methods, and procedures used in modern accounting and auditing.

Knowledge of the laws, rules, and regulations governing the installation, operation, and keeping of accounts and their application to specific situations.

Knowledge of the preparation of involved, detailed accounting and other financial reports containing findings, conclusions, and recommendations.

Ability to analyze complex financial problems.

Ability to give suitable assignments and instructions. Ability to prepare suitable reports, and to direct the establishment and maintenance of extensive financial and related records and files.

Ability to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.

Ability to read, write, speak, understand, or communicate in English sufficiently to perform the duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication. Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.

CODE: LG-00628@ 5/18/2010

This job specification is for local government use only.

DUAL TITLE CODE: 05038