COORDINATOR OF CONTRACTUAL OPERATIONS

 

DEFINITION


 Under  direction, monitors and reports on contractual  operations
 of  private vendors engaged in providing merchandise and  service
 to  the general public under contract to ascertain whether or not
 operations are carried out in accord with contractual agreements;
 does other related duties as required.

 NOTE: The  examples of work for this title are for illustrative
 purposes  only.  A particular position using this title  may  not
 perform all duties listed in this job specification.  Conversely,
 all duties performed on the job may not be listed.

 
EXAMPLES OF WORK:


 May  draft  contractual agreements for sale  of  merchandise  and
 services  to  public  or private vendors,  and  submits  them  to
 appropriate agency to initiate bidding process.

 Meets  with  concerned  parties  after  contract  is  awarded  to
 familiarize them with goals and objectives of the contract.

 Makes  field visits to facilities to observe actual operation  of
 contractual services.

 Handles complaints regarding contractual operations.

 Sets  standards for type and quality of food, service,  or  other
 items to be sold or provided.

 Evaluates   contract  performance  to  determine  necessity   for
 amendments or extensions of contracts.

 Approves   or  rejects  requests  for  deviations  from  contract
 specifications.

 Reviews requests for additional equipment.

 Conducts regular inspections to ensure premises and equipment are
 being maintained in a clean, sanitary condition.

 Arbitrates  claims or complaints occurring in the performance  of
 contractual obligations.

 Maintains good public relations with persons utilizing services.

 Reviews  periodically  receipts from contractual  operations  and
 determines amount to be paid to jurisdiction under terms  of  the
 contract.

 Analyzes  price proposals, financial reports, and other  data  to
 determine reasonableness of prices.

 Prepares reports.

 Maintains records and files.

 Serves  as  liaison  to  ensure  fulfillment  of  obligations  by
 vendors.

 Will  be required to learn to utilize various types of electronic
 and/or  manual  recording and information  systems  used  by  the
 agency, office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

      Three   (3)  years  of  experience in  either  (1)  ensuring
 compliance  with terms of contracts, negotiating with vendors  to
 resolve problems of contractual obligations, and determining what
 action  should  be taken to ensure compliance with provisions  of
 contract,  or  (2) in supervision of a retail business  operation
 including purchasing, retail merchandising, and cost analysis.

      LICENSE:

      Appointees  will  be required to possess a driver=s  license
 valid  in  New Jersey only if the operation of a vehicle,  rather
 than  employee mobility, is necessary to perform essential duties
 of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of various types of contracts and effects that the  use
 of  particular contractual terms are likely to have  on  contract
 performance and cost.

 Knowledge   of   merchandising  and  retail  sale  concepts   and
 procedures.

 Knowledge  of  problems  involved  in  operations  of  facilities
 serving  food, beverages, and other merchandise and  services  to
 the public.

 Knowledge  of sales methods, marketing conditions, and  how  they
 apply to retail merchandising and sales situation.

 Ability to interpret and evaluate data dealing with retail  sales
 and operations.

 Ability to determine contractors= financial condition, management
 efficiently, and performance reliability.

 Ability  to  monitor the providing of goods  and  services  on  a
 contractual basis and to resolve problems relating to contractual
 obligations.

 Ability to promote interests of  the organization.

 Ability to monitor activities of private vendors in the provision
 of services to the public.

 Ability to deal effectively with people.

 Ability to prepare and review financial and sales reports.

 Ability to organize and develop effective working procedures.

 Ability  to  utilize  various types of electronic  and/or  manual
 recording and information systems used by the agency, office,  or
 related units.

 Ability  to  read, write, speak, understand, and  communicate  in
 English   sufficiently  to  perform  duties  of  this   position.
 American  Sign  Language or Braille may  also  be  considered  as
 acceptable forms of  communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform  essential  functions  of  the  job  after
 reasonable accommodation is made to their known limitations.   If
 the  accommodation  cannot be made because  it  would  cause  the
 employer undue hardship, such persons may not be eligible.
 CODES: LG - 05606             RKR/lz                  02/5/98

 This job specification is for local government use only.