COMPUTER OPERATOR/ PURCHASING ASSISTANT

                         COMPUTER OPERATOR

 

DEFINITION


 Under  direction,  monitors, controls, and  operates  a  computer
 console  according to instructions; does other related duties  as
 required.

 NOTE: The definition and examples of work for this title are for
 illustrative  purposes only.  A particular  position  using  this
 title   may   not  perform  all  duties  listed   in   this   job
 specification.  Conversely, all duties performed on the  job  may
 not be listed.

 
EXAMPLES OF WORK:


 Operates  a  console  using  operating  system  command  set   or
 programmers  command to enter run time parameters and  other  job
 control instructions and information.

 Sets  control switches on computer and peripheral equipment  such
 as  external memory, data communicating, synchronizing, and input
 and  output recording or display devices to integrate and operate
 equipment according to program, routines, subroutines,  and  data
 requirements specified in written operating instructions.

 Loads  input and output units with materials such as tapes, punch
 cards, or printout forms for operating runs or oversees operators
 of peripheral equipment who perform these functions.

 Moves switches to clear system and start operation of equipment.

 Observes machines and control panel on computer console for error
 lights, verification printouts, error messages, machine stoppage,
 or faulty output.

 Types  alternate  commands  into computer  console  according  to
 predetermined instructions to correct error or failure and resume
 operations.

 Notifies supervisor of errors or equipment stoppage.

 Clears  unit  at  end  of operating run and reviews  schedule  to
 determine next assignment.

 Records operating and down time.

 May  control  computer  to provide input or  output  service  for
 another computer under instructions from operator of that unit.

 Identifies causes of computer malfunctioning and confers  with  a
 supervisor for necessary corrective action.

 Determines  correct  procedure when program stoppage  occurs  and
 attempts  to ensure completion of program operation according  to
 directions or operations manual.

 Maintains   operating   records  such  as  machine   performance,
 production  reports, data processing supplies,  and  inventories,
 and disk/tape library records.

 Operates related auxiliary equipment directly associated with the
 computer.

 Advises  programmers  of  nature of  operating  malfunctions  and
 corrective action taken.

 Will  be required to learn to utilize various types of electronic
 and/or  manual  recording and information  systems  used  by  the
 agency, office, or related units.

 REQUIREMENTS:

      EXPERIENCE:

                                  One (1) year of experience in the
 operation of a mainframe/departmental sized computer console in a
 computer  room.   (Experience  in the  operation  of  a  personal
 computer or LAN system will not be accepted.)

                                 NOTE: Satisfactory completion of a
 course  of study in computer operations at an accredited college,
 university,  technical, or vocational school may  be  substituted
 for  one  (1) year of work experience. (Training in the operation
 of a personal computer will not be accepted).

      LICENSE:

      Appointees  will  be required to possess a driver's  license
 valid  in  New Jersey only if the operation of a vehicle,  rather
 than   employee  mobility, is necessary to perform the  essential
 duties of the  position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of office procedures and functions.

 Knowledge   of   digital  computer  equipment  capabilities   and
 functions.

 Knowledge  of the operation of a computer and related  peripheral
 equipment.

 Ability to analyze data.

 Ability  to  reason  logically and to draw sound  conclusions  in
 recommending courses of action.

 Ability to review and comprehend agency programs, processes,  and
 methods.

 Ability  to utilize accepted data processing procedures, methods,
 and techniques.

 Ability to work harmoniously with staff members and others.

 Ability to prepare clear, concise, and accurate reports.

 Ability  to  operate  the control console of a  digital  computer
 system.

 Ability  to read, interpret, and correctly respond to information
 in  the  form  in  which it is transmitted through  the  computer
 system.

 Ability  to  utilize  various types of electronic  and/or  manual
 recording and information systems used by the agency, office,  or
 related units.

 Ability  to  read, write, speak, understand, and  communicate  in
 English  sufficiently  to perform the duties  of  this  position.
 American  Sign  Language or Braille may  also  be  considered  as
 acceptable forms of communication.

 Persons with mental or physical disabilities are eligible as long
 as  they  can  perform the essential functions of the  job  after
 reasonable accommodation is made to their known limitations.   If
 the  accommodation  cannot be made because  it  would  cause  the
 employer undue hardship, such persons may not be eligible.

 CODES: 98/G98-01330             CGS                   4/8/99

 This job specification is for state and local government use.

                       PURCHASING ASSISTANT


 

DEFINITION


 Under direction, compiles information to prepare purchase orders
 for procurement of materials, supplies, equipment, or service,
 reviews and edits purchase orders for proper description, number
 identification, and completion, and records the requisition and
 receipt of goods and services; does related work as required.

 NOTE: The definition and examples of work for this title are for
 illustrative purposes only. A particular position using this
 title may not perform all duties listed in this job
 specification. Conversely, all duties performed on the job may
 not be listed.

 
EXAMPLES OF WORK:


 Maintains numerical and alphabetical coding of purchased material
 and material in stock.

 Reviews, edits, and records purchase orders for proper
 description, number identification, and ensures correctness
 before giving to buyer.

 Receives and records invoices from vendors, checks to see that
 goods have been delivered and then forwards to accounts/payable
 section.

 Keeps records of dispositions of purchase orders and invoices
 received.

 Compares, corrects, and updates nomenclatures and specifications
 on purchase orders.

 Checks unit price on purchase order for conformity to established
 market prices.

 Contacts vendors to expedite deliveries.

 Contacts different divisions and projects to verify deliveries.

 Consolidates procurement of materials and supplies for various
 departments and projects.

 Ensures that vendor ships correct supplies.

 Make arrangements with vendors to correct situations involving
 incorrect shipments.

 Records letters of acknowledgment from vendors.

 Reviews requisitions for materials not normally kept in inventory
 for proper distribution code identification and ensures
 correctness.

 Receives, tabulates, and records requests for the purchase of
 equipment, materials, and supplies.

 Performs the clerical work involved in the preparation of
 contracts following the awarding of bids.

 Following the awarding of contracts, enters contract unit prices
 into a contract price book.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and computerized information systems used
 by the agency, office, or related units.

 REQUIREMENTS:

         EXPERIENCE:

         One (1) year of experience in the preparation and
 processing of requisitions and/or the purchase of equipment,
 materials, and/or supplies.

         LICENSE:

        Appointees will be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather
 than employee mobility, is necessary to perform the essential
 duties of the position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of the proper methods and procedures involved in the
 purchase of equipment, materials, and/or supplies.

 Ability to comprehend and analyze the individual supply problems
 and particular needs of the various departments.

 Ability to deal effectively with salesmen and vendors.

 Ability to prepare reports.

 Ability to establish and maintain essential records and files.

 Ability to learn to utilize various types of electronic and/or
 manual recording and information systems used by the agency,
 office, or related units.

 Ability to read, write, speak, understand, or communicate in
 English sufficiently to perform the duties of this position.
 American Sign Language or Braille may also be considered as
 acceptable forms of   communication.

 Persons with mental or physical disabilities are eligible as long
 as they can perform the essential functions of the job after
 reasonable accommodation is made to their known limitations. If
 the accommodation cannot be made because it would cause the
 employer undue hardship, such persons may not be eligible.

 CODES: LG-02952               CAH                   11/19/96

 This job specification is for local government use only.

 TITLE CODE FOR DUAL TITLE: LG - 05855

 This job specification is for local government use only.