PRINCIPAL TIMEKEEPER/SENIOR JUVENILE DETENTION OFFICER

PRINCIPAL TIMEKEEPER

DEFINITION:

Under direction performs various complex, difficult clerical tasks 
involved in the keeping of time and work records and preparing 
payrolls; frequently exercises independent judgment and/or has 
charge of a small clerical unit; does other related duties as required. 

NOTE:  The examples of work for this title are for illustrative purposes 
only. A particular position using this title may not perform all duties 
listed in this job specification. Conversely, all duties performed on 
the job may not be listed. 

EXAMPLES OF WORK

Organizes assigned work and develops work methods. 

Keeps a daily record showing employees¿ time of arrival on the 
job and departure from work. 

Receives, reviews, and adjusts complaints. 

Composes replies to memos and correspondence. 

Looks up necessary information. 

Refers errors and irregularities to supervisors. 

Fills out time sheets or time cards. 

Periodically computes total time worked by each employee as 
a basis for making up payrolls and verifies figures. 

Prepares absentee reports. 

If in charge of a small clerical unit, guides and instructs employees 
and assigns tasks. 

Participates in and is responsible for the work of staff. 

Makes decisions requiring knowledge of the organization. 

Prepares and maintains records and files. 

Will be required to learn to utilize various types of electronic 
and/or manual recording and information systems used by 
the agency, office, or related units. 

REQUIREMENTS

EXPERIENCE

Two (2) years of experience in clerical work or one (1) year 
of supervisory clerical experience. 

LICENSE 

Appointees will be required to possess a driver's license valid 
in New Jersey only if the operation of a vehicle, rather than employee 
mobility, is necessary to perform essential duties of the position. 

KNOWLEDGE AND ABILITIES

Knowledge of methods of keeping time records. 

Knowledge of office methods, practices, and equipment. 

Knowledge of the preparation of reports. 

Ability to learn quickly from oral and written explanations and 
from demonstrations. 

Ability to work harmoniously with others. 

Ability to organize assigned work and develop effective 
work methods. 

Ability to comprehend established office routine and rules 
and regulations of complexity. 

Ability to give assignments and instructions to individuals and groups. 

Ability to supervise the maintenance of records and files. 

Ability to take a firm and correct stand when controversies arise. 

Ability to utilize various types of electronic and/or manual recording 
and information systems used by the agency, office, or related units. 

Ability to read, write, speak, understand, and communicate in English 
sufficiently to perform the duties of this position. American Sign Language 
or Braille may also be considered as acceptable forms of communication. 

Persons with mental or physical disabilities are eligible as long as they 
can perform the essential functions of the job after reasonable accommodation 
is made to their known limitations. If the accommodation cannot be made 
because it would cause the employer undue hardship, such persons may 
not be eligible. 

CODES: LG - 04699             RKR/cah       12/3/98 

This job specification is for local government use only. 


SENIOR JUVENILE DETENTION OFFICER 

DEFINITION

Under direction, takes the lead over a group of juvenile
detention officers by issuing instructions and assignments;
maintains the security of the detention facility either on an
assigned tour of duty or as a shift leader; performs the duties
of controlling the general conduct and behavior of juvenile
residents including the discipline, custodial, recreational,
transportation, and housekeeping functions; does other related
duties as required.

FOR POSITIONS ASSIGNED TO PROVIDE MANAGEMENT 
OF A HOME DETENTION PROGRAM:

Under general direction of a supervisory employee responsible 
for carrying out the daily operations and maintenance of an 
electronic monitoring / home detention program for juveniles 
as well as adult detainees on a 24/7 on-call status.

NOTE:  The definition and examples of work for this title are 
for illustrative purposes only.  A particular position using this
title may not perform all duties listed in this job specification.  
Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

Receives written or oral instructions from supervisor and
distributes and/or balances the work assignments among juvenile
detention officers and other employees during an assigned tour of
duty or as a shift leader (on evenings, nights, or weekends) to
ensure that work assignments are carried out.

Collects and records into a log pertinent, factual, and
identifying information from juveniles who are being admitted to
the detention facility (name, nickname, religion, race, and so
forth)  and any additional information from the law enforcement
officers bringing the juvenile to the detention facility and the
parents to complete the initial intake process in accord with the
established admittance procedures.

Instructs new employees by explaining the procedures of the
job and answering their questions using a current knowledge of
policy, procedures, and directives to assist the new officers in
becoming acclimated to the detention facility routine.

Writes factual, concise reports describing incidents of
misbehavior on juveniles to establish a written record of the
incident to be used for disciplinary action.

Records information on a variety of forms or log book such
as room assignments for juveniles, food records, eating utensils
count, releasing of juveniles from facility, and so forth to
ensure that proper documentation is maintained in accord with
established policy and procedures.

Resolves   simple informal complaints of   juvenile detention
officers   and juveniles and refers more serious types   to
supervisor for action.

Applies   first aid techniques to juveniles, juvenile
detention  officers,  and  so  forth  who  have  sustained  minor
injuries such as cuts, abrasions, lacerations, burns, and so
forth or employees who have incurred an injury where immediate
care must be given until a physician or ambulance arrives to
provide proper emergency first aid.

Performs related tasks as required.

Will be required to learn to utilize various types of electronic
and/or manual recording and computerized information systems 
used by the agency, office, or related units.

FOR POSITIONS ASSIGNED TO PROVIDE MANAGEMENT 
OF A HOME DETENTION PROGRAM:

Provide 24-hour on-call support to families and clients in 
the event of emergencies and alert warnings involving 
monitoring equipment.

Ensures compliance with court orders and terms of home 
detention.

Completes home inspections including an interview with 
family at home.

Transports the detainee to home and set-up monitoring 
equipment.

Perform all home detention installations and disconnects
including all necessary set-up and termination with the
monitoring company.

Ensure that the home detention program has the
proper equipment in the office at all times and that 
it is in working order.

Establishes, updates and maintains case files.

Replace transmitter or unit placed in the house when it 
is not working properly.

Review billing from monitoring company for each client.

Maintains contact with contract detention facility 
concerning the status of the juvenile detainees, their 
progress educationally, their disciplinary issues, if any, 
and their general adjustment to the detention environment. 

Perform daily checks on a client’s whereabouts (i.e. school, 
probation appointments, employment and programs).

Serves as the liaison to the Family Court on the status of juveniles
in detention, receiving and communicating Court requirements 
to the contract facility and reporting to the Court as needed
on progress or difficulties of the juveniles placed by the court
in the contract facility.

Acts as a liaison between the detention center and state and 
local agencies (i.e. Superior Court, Probation, Juvenile Justice 
Commission, Family Case Management, substance abuse 
treatment programs, school and work.

Make visits to the contract family to establish and maintain 
a working relationship with the administrative, educational 
and medical components of the facility. Will report on these
matters to the Warden and take the lead in working through 
any issues that may need adjustment or better understanding.

Notify the Department of Corrections Transport Unit of need 
to move juveniles to detention and schedule the transport.

Issue warning letters to detainees who show adjustment problems.

Conduct random urinalysis tests on detainees.

May assist the Coordinator of Juvenile Detention Services in
the management of the juvenile detention population held 
in another county under contract.

Writes comprehensive, factual, incident reports.

REQUIREMENTS:

EXPERIENCE:

Two (2) years of experience in the care and custody of
juveniles or young inmates confined in an institution.

LICENSE:

Appointees will be required to possess a driver’s license
Valid in New Jersey only if the operation of a vehicle, rather
than employee mobility, is necessary to perform the essential
duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of policies, procedures, and guidelines for a
juvenile detention facility.

Knowledge of methods of handling juveniles to secure
cooperation and maintain discipline.

Knowledge of problems involved in the   custody,
protection, and care of juveniles confined in an institution.

Ability to take the lead and work with others to ensure
that the programs of work are carried out.

Ability to issue clear, concise, and correct oral
and/or written instructions and assignments.

Ability to learn and apply first aid techniques in
crisis situations.

Ability   to   work harmoniously with   associates,
superiors and juveniles.

Ability to maintain accurate records and prepare
concise and factual written reports.

Ability to learn to utilize various types of electronic
and/or manual recording and information systems 
used by the agency, office, or related units.

FOR POSITIONS ASSIGNED TO PROVIDE MANAGEMENT 
OF A HOME DETENTION PROGRAM:

Ability to learn to use electronic monitoring equipment.

Ability to function under difficult or stressful conditions 
both in the field and before the Courts.

Ability to utilize program assessment tools to efficiently and 
correctly evaluate program applicants as well as their living 
situations for suitability in the Home Detention Program.

Ability to interact and communicate with various professionals
(i.e. Judges, Court personnel, law enforcement, social service 
Personnel, program participants and their families, etc.)

Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position.
American   Sign Language or Braille may also be considered 
as acceptable forms of communication.

Persons with mental or physical disabilities are eligible as long 
as they can perform essential functions of the job with or without 
reasonable accommodation.  If the accommodation cannot be 
made because it would cause the employer undue hardship, 
such persons may not be eligible.

CODES: LG-05109                MER                    07/07/2010

This job specification is for local government use only.

DUAL TITLE CODE:  06368

This dual title job specification is for local government use only.