PURCHASING ASSISTANT/STOCK CLERK

                       PURCHASING ASSISTANT

 

DEFINITION


 Under direction, compiles information to prepare purchase orders for
 procurement of materials, supplies, equipment, or service, reviews and
 edits purchase orders for proper description, number identification,
 and completion, and records the requisition and receipt of goods and
 services; does related work as required.

 NOTE: The definition and examples of work for this title are for
 illustrative purposes only. A particular position using this title may
 not perform all duties listed in this job specification. Conversely,
 all duties performed on the job may not be listed.

 
EXAMPLES OF WORK:


 Maintains numerical and alphabetical coding of purchased material and
 material in stock.

 Reviews, edits, and records purchase orders for proper description,
 number identification, and ensures correctness before giving to buyer.

 Receives and records invoices from vendors, checks to see that goods
 have been delivered and then forwards to accounts/payable section.

 Keeps records of dispositions of purchase orders and invoices
 received.

 Compares, corrects, and updates nomenclatures and specifications on
 purchase orders.

 Checks unit price on purchase order for conformity to established
 market prices.

 Contacts vendors to expedite deliveries.

 Contacts different divisions and projects to verify deliveries.

 Consolidates procurement of materials and supplies for various
 departments and projects.

 Ensures that correct supplies are shipped by vendor.

 Makes arrangements with vendors to correct situations involving
 incorrect shipments.

 Records letters of acknowledgment from vendors.

 Reviews requisitions for materials not normally kept in inventory for
 proper distribution code identification and ensures correctness.

 Receives, tabulates, and records requests for the purchase of
 equipment, materials, and supplies.

 Performs the clerical work involved in the preparation of contracts
 following the awarding of bids.

 Following the awarding of contracts, enters contract unit prices into
 a contract price book.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and computerized information systems used by
 the agency, office, or related units.

 REQUIREMENTS:

           EXPERIENCE:

           One (1) year of experience in the preparation and processing
 of requisitions and/or the purchase of equipment, materials, and/or
 supplies.

           LICENSE:

         Appointees will be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather than
 employee mobility, is necessary to perform the essential duties of the
 position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of the proper methods and procedures involved in the
 purchase of equipment, materials, and/or supplies.

 Ability to comprehend and analyze the individual supply problems and
 particular needs of the various departments.

 Ability to deal effectively with salesmen and vendors.

 Ability to prepare reports.

 Ability to establish and maintain essential records and files.

 Ability to learn to utilize various types of electronic and/or manual
 recording and information systems used by the agency, office, or
 related units.

 Ability to read, write, speak, understand, or communicate in English
 sufficiently to perform the duties of this position. American Sign
 Language or Braille may also be considered as acceptable forms of
 communication.

 Persons with mental or physical disabilities are eligible as long as
 they can perform the essential functions of the job after reasonable
 accommodation is made to their known limitations. If the accommodation
 cannot be made because it would cause the employer undue hardship,
 such persons may not be eligible.

 CODES: LG-02952            CAH                 11/19/96

 This job specification is for local government use only.

                           STOCK CLERK

                        ALL JURISDICTIONS

 

DEFINITION


 Under general supervision, assists with work involved in receiving,
 unloading, storing, issuing, shipping, and recording parts, equipment,
 materials, and supplies of varied types; does other related duties as
 required.

 NOTE: The definition and examples of work for this title are for
 illustrative purposes only. A particular position using this title may
 not perform all duties listed in this job specification. Conversely,
 all duties performed on the job may not be listed.

 
EXAMPLES OF WORK:


 May unload incoming shipments from trucks and freight cars.

 Checks incoming shipments for conformity with orders and
 specifications, and unpacks, sizes, and labels stock.

 Sees that stock bins are kept supplied according to size, color, or
 other description and that stock is kept in the proper place.

 Maintains stock in bins and on racks in an orderly and safe condition.

 When requisitions are received, checks supplies and issues stock as
 indicated on the requisitions.

 Assembles, packs, and sees that requisitioned supplies are ready for
 shipment at the designated time.

 Helps maintain a set of stock record cards.

 Takes periodic inventories.

 Helps keep the storeroom areas in a clean, orderly, and safe
 condition.

 In the Department of Human Services, may be required to undergo
 fire-training classes.

 Will be required to learn to utilize various types of electronic
 and/or manual recording and computerized information systems used by
 the agency, office, or related units.

 REQUIREMENTS:

      LICENSE:

             Appointees will be required to possess a driver's license
 valid in New Jersey only if the operation of a vehicle, rather than
 employee mobility, is necessary to perform the essential duties of the
 position.

 KNOWLEDGE AND ABILITIES:

 Knowledge of storage procedures and methods.

 Knowledge of transportation agencies and shipping methods.

 Knowledge of record keeping methods and procedures.

 Ability to understand and carry out oral and written directions and to
 learn quickly from oral and written explanation and from
 demonstrations.

 Ability to unload, unpack, store, sort, label, and record incoming
 stock of varied types and to check stock received against requisitions
 and orders and with specifications.

 Ability to assist in maintaining a set of stock record cards and to
 make correct entries.

 Ability to help with the work involved in taking periodic inventories.

 Ability to do simple related clerical work.

 Ability to learn to utilize various types of electronic and/or manual
 recording and information systems used by the agency, office, or
 related units.

 Ability to read, write, speak, understand, or communicate in English
 sufficiently to perform the duties of this position. American Sign
 Language or Braille may also be considered as acceptable forms of
 communication.

 Persons with mental or physical disabilities are eligible as long as
 they can perform the essential functions of the job after reasonable
 accommodation is made to their known limitations. If the accommodation
 cannot be made because it would cause the employer undue hardship,
 such persons may not be eligible.

 CODES: 07/A06 - 40032      CAH                 5/10/97
            LG - 03777

 This job specification is for state and local government use.

 TITLE CODE FOR DUAL TITLE: LG - 06406

 This job specification is for local government use only.