SENIOR CLERK TRANSCRIBER
ALL JURISDICTIONS
DEFINITION
Under general supervision of a Principal Clerk Transcriber or
other supervisory official, transcribes dictation from recording
equipment and/or takes the lead in a very small transcribing
clerical unit; does related work as required.
NOTE: The definition and examples of work for this title are
for illustrative purposes only. A particular position using this
title may not perform all duties listed in this job specification.
Conversely, all duties performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring bilingual skills.
06718 - Bilingual in Spanish and English
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, or communicate
in Spanish and English sufficiently to perform the duties of this position.
EXAMPLES OF WORK:
Does moderately complex work involved in transcribing dictation
containing detailed legal, medical, and/or technical terminology using
recording equipment.
Types stock letters and independently makes changes to fit various
situations; types confidential and other correspondence as required.
Types monthly reports.
Types portions of the annual budget.
Cuts stencils.
Operates commonly used office machines including manual and
electric typewriters, duplicating machines, and adding machines.
Prepares factual reports, and maintains essential records and files.
Assists with the training of new clerical employees.
Will be required to learn to utilize various types of electronic
and/or manual recording and information systems used by the
agency, office, or related units.
REQUIREMENTS:
EXPERIENCE:
One (1) year of experience in the transcription of dictation
using recording equipment.
NOTE: Successful completion of a clerical training program
with a minimum of 700 classroom training hours or 30 semester hour
credits in secretarial science from an accredited college or university
may be substituted for one (1) year of the experience indicated above.
Coursework must include typing skills, methods, and procedures; other
courses may include, but not be limited to, office procedures, word
processing, and business English.
LICENSE:
Appointees will be required to possess a driver's license valid
in New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of the operation of recording devices and of the taking
and transcribing of dictation using such equipment.
Knowledge of legal, medical, and/or other specialized terminology.
Knowledge of modern office methods, practices, routines, machines,
and equipment.
Ability to do difficult and complicated typing work with speed,
accuracy, and neatness.
Ability to decide independently changes to be made in stock
letters.
Ability to proofread typed copy.
Ability to use good English, to spell correctly, and to compose
routine business letters.
Ability to properly use and care for manual and electric
typewriters, duplicating machines, and recording equipment.
Ability to maintain records and files.
Ability to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency,
office, or related units.
Ability to read, write, speak, understand, or communicate in
English sufficiently to perform the duties of this position. American
Sign Language or Braille may also be considered as acceptable
forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform the essential functions of the job after reasonable
accommodation is made to their known limitations. If the accommodation
cannot be made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title:
