PRINCIPAL CLERK BOOKKEEPER


  

DEFINITION


       Under direction of a supervisor in a state department,
  institution, or agency, performs bookkeeping and other related clerical
  work requiring knowledge of department rules, regulations, and
  policies, and the frequent exercise of independent judgment, and/or has
  charge of the activities of a large group of clerical workers in a
  large bookkeeping unit or a designated phase of the bookkeeping work of
  a large department; does related work as required.

  
EXAMPLES OF WORK:


       When the work program of the unit has been established and
  approved, organizes assigned bookkeeping, supervisory, and other
  related work, and assists in developing effective work methods.

       Assigns and instructs individuals and groups engaged in
  bookkeeping activities, and supervises the performance of their work.

       Plans, organizes, and assigns the work of the organizational unit
  and evaluates employee performance and conduct, enabling the effective
  recommendation of the hiring, firing, promoting, and disciplining of
  subordinates.

       Reviews the work of the unit, taking into consideration the
  particular bookkeeping problems and available personnel, equipment,
  materials, supplies, and space, and assists with plans for their most
  effective utilization.

       Coordinates the particular work or phase of work of the unit with
  that of other units within the department.

       Personally reviews and checks varied types of financial and other
  records.

       Supervises the maintenance of various double entry records.

       Compiles and tabulates needed financial and other data, and
  supervises the compiling and tabulating of such data for inclusion to
  budgets, special requests, and financial and other statements and
  reports.

       Where it is required, on a sporadic basis, may do typing which is
  uncomplicated, does not require skill or speed, and which is of a
  nature reasonable to be expected of employees in a business office.

       Where it is required, on an infrequent basis, may use varied types
  of common office machines in temporary assignments where skill and
  speed are not primary requirements and special training is not
  necessary.

       Maintains budgetary accounts.

       Supervises the maintenance of essential records and files.

       May be required to learn to utilize various types of electronic
  and/or manual recording and information systems used by the agency,
  office, or related units.

       In the Department of Human Services, may be required to undergo
  fire training classes.

  REQUIREMENTS:

       EXPERIENCE:

           Two (2) years of experience in work involving the keeping of
  varied types of records of a bookkeeping nature.

       LICENSE:

           Appointees will be required to possess a driver's license
  valid in New Jersey only if the operation of a vehicle, rather than
  employee mobility, is necessary to perform the essential duties of the
  position.

  KNOWLEDGE AND ABILITIES:

           Knowledge of modern office routines, procedures, methods,
  equipment, and machines, and of bookkeeping procedures, methods, and
  devices and their application to the work of the unit.

           Ability to acquire knowledge of department rules, regulations,
  policies, procedures, organization, and functions of the problems
  likely to be encountered in organizing assigned bookkeeping,
  supervisory, and other work.

           Ability to organize assigned bookkeeping, supervisory, and
  related work, and to develop effective work methods.

           Ability to assign and instruct individuals and groups engaged
  in the bookkeeping work of the unit, and supervise the performance of
  their work.

           Ability to coordinate the work of the unit with that of other
  units within the department.

           Ability to supervise the reviewing and checking of varied
  types of financial and other records, to direct the making of suitable
  and accurate journal, ledger, cash book, and other entries, and to
  supervise the preparation of trial balances and reconciliation of bank
  statements.

           Ability to compile, tabulate, and supervise the collection and
  tabulation of financial and other data for inclusion in budget
  requests, in answer to special requests and for use in financial and
  other statements and reports.

           Ability to check and verify bills.

           Ability to supervise the maintenance of records of orders,
  requisitions, invoices, and payments.

           Ability to supervise the maintenance of petty cash records,
  and records of cash receipts and disbursements.

           Ability to balance and supervise the balancing of general and
  subsidiary ledgers.

           Ability to do uncomplicated typing which does not require
  skill or speed on a sporadic basis.

           Ability to use varied common office machines in temporary
  assignments where skill and speed are not a primary requirement and
  special training is not necessary.

           Ability to maintain budgetary accounts.

           Ability to prepare and supervise the preparation of clear,
  sound, accurate, and informative financial and other statements and
  reports.

           Ability to supervise the maintenance of essential records and
  files.

           Ability to learn to utilize various types of electronic and/or
  manual recording and information systems used by the agency, office, or
  related units.

           Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the duties of this position.  American
  Sign Language or Braille may also be considered as acceptable forms of
  communication.

           Persons with mental or physical disabilities are eligible as
  long as they can perform the essential functions of the job after
  reasonable accommodation is made to their known limitations.  If the
  accommodation cannot be made because it would cause the employer undue
  hardship, such persons may not be eligible.

  CODES: R12-21534                   JMR                   7/7/94