Job Specification
PRINCIPAL CLERK TYPIST
DEFINITION:
Under the general supervision of a supervisory official, performs complex
typing and other related clerical work requiring knowledge and independent
interpretation of department laws, regulations, policies, and procedures as
well as the frequent exercise of independent judgment; may take the lead
over the work of a clerical unit; does related work as required.
NOTE: The examples of work for this title are for illustrative purposes only.
A position using this title may not perform all duties listed in this job
specification. Conversely, all duties performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring bilingual skills.
23234D- Bilingual in Spanish and English.
SPECIAL SKILL
Applicants must be able to read, write, speak, understand, and communicate
in Spanish and English sufficiently to perform the duties of this position.
EXAMPLES OF WORK:
Organizes assigned typing and other related clerical work; analyzes the
problems which arise therein, and develops effective work methods.
Reviews, checks, and certifies reports, applications, forms, and other
documents for correctness where difficult determinations are concerned.
May be required to take the lead over other clerical staff.
Does keyboarding of a legal, technical, statistical, and/or tabular nature
requiring the use of considerable judgment in making independent
determinations regarding all matters of form and arrangement in
complicated material.
Composes and types routine and/or non-routine correspondence with
speed, accuracy, and neatness.
Compiles, tabulates, and interprets data and statistics.
Operates and maintains office equipment.
Designs, organizes, develops, records, and schedules necessary
in-production programs, and monitors the flow of work through the
system.
Computes salaries and/or salary regulations and their application.
Prepares designated correspondence which may not be reviewed by
a supervisor in accordance with established department regulations.
Processes requests for information in accordance with department policies.
Gives information according to department regulations, in person and by
telephone.
Answers the telephone and takes messages accurately.
Interviews callers at the office and schedules appointments.
Prepares the agenda of meetings, conferences, and hearings.
Helps to set in motion on-the-job training programs for new employees.
Prepares statistical, financial, and other reports.
Assists in collecting material and editing speeches, reports, and articles.
Maintains essential records, reports, and files.
May be required to operate a radio console base station, receive and
transmit communications related to emergency call situations regarding
malfunctioning traffic signals, bridges, street lights, and other related
facilities; maintains accurate records of all incoming and outgoing
communications and performs related duties.
In the Department of Law and Public Safety, may type labels for
specimens, samples, or evidence.
In the Department of Law and Public Safety, maintains records of evidence
receipt, verification, and recording.
In the Department of Law and Public Safety, may type laboratory records
reflecting the storage of evidence.
In the Department of Law and Public Safety, may verify receipt against
source documents.
Will be required to learn how to utilize various types of electronic and/or
manual recording and information systems used by the agency, office, or
related units.
REQUIREMENTS:
EXPERIENCE:
Two (2) years of experience in clerical work including typing.
NOTE: Successful completion of a clerical training program with a minimum
of 700 classroom training hours or 30 semester hour credits in secretarial
science from an accredited college or university may be substituted for
one (1) year of experience indicated above. Coursework must include
keyboarding skills, methods, and procedures; other courses may include,
but not be limited to, office procedures, word processing, and business
English.
LICENSE:
Appointees will be required to possess a driver's license valid in New Jersey
only if the operation of a vehicle, rather than employee mobility, is necessary
to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of problems encountered in organizing assigned clerical work
and in developing effective work methods.
Knowledge of modern office and clerical methods, practices, routines, and
equipment.
Knowledge of approved English usage, correct spelling, sentence structure,
and paragraphing.
Ability to comprehend and interpret department regulations and policies and
apply them to specific situations in accordance with established procedures.
Ability to take the lead, assign, and instruct other office/clerical staff.
Ability to organize assigned stenographic and other related clerical work
and develop effective work methods.
Ability to do typing of a complex and/or technical nature requiring speed,
accuracy, and neatness.
Ability to process requests for information in accordance with established
procedures.
Ability to prepare correspondence.
Ability to work effectively with associates, supervisory officials, and with
those persons interested in or concerned with the work of the office.
Ability to gather, compile, and analyze basic statistical and/or technical
data and to prepare reports and summaries in graphic, tabular, and/or
written form.
Ability to maintain the essential records, reports, and files.
Ability to learn how to utilize various types of electronic and/or manual
recording and information systems used by the agency, office, or related
units.
Ability to read, write, speak, understand, and communicate in English
sufficiently to perform the duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible if they can perform
the essential functions of the job with or without reasonable accommodation.
If the accommodation cannot be made because it would cause the employer
undue hardship, such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 23234 | | S | C | 35 | 13 | N/A | A12 | - | | 23234D | Bilingual In Spanish & English | S | C | 35 | 13 | N/A | A12 | - | | 23236 | | S | C | 35 | 13 | N/A | A09 | 10 Month |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
6/3/2023 |
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