Job Specification
BUILDING SERVICES COORDINATOR 2
DEFINITION:
Under limited supervision of a Building Services Coordinator 3 or other
supervisory official in a state department, institution, or agency, supervises
unit activities and the work involved in altering, renovating, repairing, and
maintaining office space for the division or department in all locations
throughout the state; supervises staff and work activities. Prepares and
signs official performance evaluations for subordinate staff; does other
related duties as required.
NOTE: The definition and examples of work for this title are for illustrative
purposes only. A particular position using this title may not perform all
duties listed in this job specification. Conversely, all duties performed
on the job may not be listed.
EXAMPLES OF WORK
Confers with administrative officials to determine their needs regarding
office layouts, alterations, decorating, telephone facilities, and so forth.
Supervises the installation and maintenance of computer terminal
equipment including data lines and related circuitry.
Supervises clerical personnel in preparing and maintaining statewide
employee directories.
Reviews all requests and supervises the site inspection and preparation
of all telephone orders for the department, institution, or agency.
Supervises development and implementation procedures and practices
for use in the provision of various forms of communication services.
May resolve emergencies that may arise in the central office and various
field offices such as heating and air conditioning breakdown, roof damage,
flooding, electrical problems, burglaries, and parking problems.
May act as liaison between the department, institution, or agency and the
Division of Building and Construction on all engineering and architectural
work that may be required by all units.
Is responsible for the security of the department, Buildings, and acts as
liaison between the department and Capital Police.
Acts as liaison between the department, the Division of Telecommunications,
and vendor in all communication matters.
Estimates costs for communication equipment for central office buildings
and local offices throughout the state to procure necessary funding and
for budget preparation purposes.
May supervise the maintenance of lease, correspondence, and blueprint
files for various locations and the central office, and revises blueprints
when necessary.
Supervises the maintenance of files containing orders and/or changes
in communication systems, and in all state and county directories.
Supervises clerical employees in maintaining accurate and up-to-date
records on various approved State and Federal.
Plans, organizes, and assigns work of the organizational unit and evaluates
employee performance and conduct, enabling the effective recommendation
of the hiring, firing, promoting, and disciplining of subordinates.
Supervises clerical employees in timely processing of items such as
rent vouchers and tax bills for the field offices.
May assign and instruct clerical employees in the building maintenance
unit and reception unit of the central office building and supervise
performance of their work.
Hires contractors and makes periodic field trips to resolve construction
problems.
Prepares estimates for all maintenance and construction alternations
within the central office building and field offices throughout the state.
Approves completed work within the central office building and arranges
for payment of contractors.
Prepares clear, sound, accurate, and informative reports which define
problems, establish facts, draw valid conclusions, and make suitable
recommendations.
Supervises the maintenance of essential files.
Will be required to learn to utilize various types of electronic and/or
manual recording and information systems used by the agency, office,
or related units.
REQUIREMENTS
EXPERIENCE
Three (3) years of experience in property maintenance, including
scheduling, coordinating, and expediting alteration, renovation, and
repair work, and vendor management.
LICENSE
Appointee will be required to possess a driver's license valid in
New Jersey only if the operation of a vehicle, rather than employee
mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES
Knowledge of methods and procedures used in inspecting physical
plants including determining the adequacy of heating, lighting, ventilation,
air conditioning, and sanitary facilities.
Knowledge of the interpretation of blueprints, drawings, and specifications,
and the evaluation of technical data.
Knowledge of legal terminology used in interpreting lease contracts,
bonding, insurance, and related matters.
Ability to acquire the knowledge of the interpretation of the National
Safety Code, local city fire codes, and New Jersey Statutes promulgating
barrier free facilities for the handicapped.
Ability to identify communications problems, both existing and projected,
and recommend appropriate actions to avoid or eliminate such problems.
Ability to develop procedures, techniques, and instructional material for
the proper use of building facilities and systems.
Ability to supervise necessary research prior to the preparation of budget
requests for rents, alterations, heavy computer equipment, and related items.
Ability to resolve construction problems with contractors in the field and
involving emergencies that may arise in the central office building and/or
field offices throughout the state such as heating and air conditioning
breakdown, roof damage, flooding, burglaries, electrical problems, and
parking.
Ability to supervise assigned staff and plan, organize and implement
projects within the unit.
Ability to organize assigned work and develop appropriate work methods.
Ability to prepare clear, sound, accurate, and informative reports which
define problems, establish facts, draw valid conclusions, and make suitable
recommendations.
Ability to supervise the maintenance of essential records and files.
Ability to learn to utilize various types of electronic and/or manual recording
and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, or communicate in English
sufficiently to perform the duties of this position. American Sign Language
or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long
as they can perform essential functions of the job with or without
reasonable accommodation. If the accommodation cannot be
made because it would cause the employer undue hardship,
such persons may not be eligible.
This job specification is applicable to the following title code(s) which
are different work week or work month and/or variants of the job class title: | | Job
Spec
Code | Variant | State,
Local or
Common | Class of
Service | Work
Week | State
Class
Code | Local
Class
Code | Salary
Range | Note | | 40204 | | S | C | 35 | 18 | N/A | R17 | - | | 40207 | | S | C | 40 | 18 | N/A | R19 | - |
This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.
2/6/2016 |
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