HEAD PROCUREMENT CLERK

  DEFINITION

       Under the direction of the Senior Buyer or other supervisor 
  in a state department or agency, prepares detailed applications 
  and other data required for the procurement of office materials 
  and services, establishes and maintains liaison with vendors, 
  salespeople, and the Division of Purchase and Property, and 
  prepares inventory reconciliation reports: does related work as 
  required.

  EXAMPLES OF WORK:

       Prepares detailed applications for submission to the Division 
  of Purchase and Property, Department of the Treasury, for all office
  materials and services.

       Prepares blanket purchase orders for various divisions of the
  operating department or agency.

       Resolves problems regarding requisitions, ordering and/or 
  shipment of items by contacting vendors, stockroom, or the budget 
  and accounting office.

       Interviews salespeople and vendors and maintains liaison with 
  the Division of Purchase and Property and others on procurement 
  matters; prepares specifications for equipment to be purchased.

       Maintains up-to-date master catalog file to be used for stock
  inventory-cost chargeback system.

       Supervises the work operations and/or functional programs and 
  has responsibility for effectively recommending the hiring, firing,
  promoting, demoting, and/or disciplining of employees.

       Arranges for the purchase of small and/or emergency items.

       Prepares recommendations for the acquisition of materials and
  services.

       Takes the approved measures required to expedite deliveries.

       Receives and reviews data for and prepares the inventory
  reconciliation report.

       Prepares correspondence.
       
       Prepares clear, sound, accurate, and informative reports on
  purchase matters containing findings, conclusions and 
  recommendations.

       Maintains the essential records and files.

  REQUIREMENTS:

       EXPERIENCE:

            Two (2) years of experience in work involving the purchasing,
  storing, and supplying of office equipment, materials, and supplies.

       LICENSE:

            Appointee will be required to possess a driver's license
  valid in New Jersey only if the operation of a vehicle, rather than
  employee mobility, is necessary to perform the essential duties 
  of the position.

       KNOWLEDGE AND ABILITIES:

           Knowledge of the problems involved in organizing assigned
  purchase and related work and in developing effective work methods.

           Knowledge of the problems involved in making estimates of 
  the items and quantities of items needed and to be needed by the 
  varied units.

           Knowledge of the preparation of leases and agreements for
  office machines and equipment.

           Knowledge of stock control and inventory records systems.

           Ability to acquire knowledge of state purchasing procedures
  and practices, the regulations of the Division of Purchase and 
  Property pertaining to purchase matters and the specialized and 
  particular needs of the Division in the field of office equipment, 
  materials, and supplies.

           Ability to organize assigned purchase work and develop
  effective work methods.

           Ability to correct the basic information required and to
  prepare detailed applications for the purchase of items needed 
  by the division.

           Ability to comprehend and interpret the regulations
  established by the Division and by the Division of Purchase and
  Property for the procurement of needed equipment, materials, 
  and supplies.

           Ability to interview salespeople and vendors.

           Ability to prepare detailed specifications for needed office
  machines and equipment.

           Ability to survey the need for and prepare recommendations 
  for the purchase of office equipment, materials, and supplies.
       
          Ability to prepare correspondence in the course of official
  duties.

           Ability to prepare clear, sound, accurate, and informative
  statistical, financial and other reports.

           Ability to learn to utilize various types of electronic and/or
  manual recording and information systems used by the agency, 
  office, or related units.

           Ability to read, write, speak, understand, or communicate in
  English sufficiently to perform the duties of this position.  American
  Sign Language or Braille may also be considered as acceptable 
  forms of communication.

           Persons with mental or physical disabilities are eligible as
  long as they can perform the essential functions of the job after
  reasonable accommodation is made to their known limitations.  
  If the accommodation cannot be made because it would cause 
  the employer undue hardship, such persons may not be eligible.


This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
52645
S
C
35
16
N/A
R15
-

This job specification is for state government use only.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 7/20/1993