TECHNICAL ASSISTANT CONTRACT ADMINISTRATION

DEFINITION:

Under supervision, monitors and performs the review of routine financial 
contracts and/or grants and associated applications to ensure compliance 
with and adherence to prescribed contracting and/or grant policies, 
procedures and regulations; does related work.

NOTE:  The examples of work for this title are for illustrative purposes only.  
A particular position using this title may not perform all duties listed in this 
job specification.  Conversely, all duties performed on the job may not be 
listed.

EXAMPLES OF WORK:

Reviews contract proposals and modifications and makes 
recommendations

Conducts field visits with contractors to ensure compliance 
with accepted Department contract policy and procedures, applicable 
laws, rules and regulations

Does the routine work in the review and approval of contracts, proposals 
preparation, monitoring, audit compliance and evaluation

Monitors status of contracts/grants by tracking and analyzing payments,
change orders and amendments using computer spreadsheets and 
databases prior to input on Project Control database

Assists in the review of grant applications to ensure completeness and 
compliance with grant rules and qualifications 

Ensure that grantee is in compliance with grant agreements set forth 
by the State or Federal Government

Organizes work to maintain intergroup workflow by routing project 
documents and correspondence

Makes preliminary recommendations based upon audit and/or monitoring 
findings

Assists in the analysis of new legislation and regulations pertinent to 
contract operations

Provides interpretations to in-house staff and outside contracting agencies 
concerning budgetary policies, precedent rules and regulations

Assists in the negotiations and development of contracts

Maintains records and files

May be required to learn to utilize various types of electronic and/or 
manual recording and information systems used by the agency, office 
or related units

REQUIREMENTS:

EDUCATION:

Successful completion of (60) semester hour credits from an
accredited college or university.

EXPERIENCE:

One (1) year of experience in the various phases of contract and/or 
grant monitoring, financial management and analysis, social services 
administration and/or budget and management operations in a 
governmental or business entity.

NOTE:  Applicants who do not possess the required education may
substitute additional experience as indicated above on a year-for-year
basis with thirty (30) semester hour credits being equal to one (1)
year of experience.

LICENSE:

Appointees will be required to possess a driver's license valid in 
New Jersey only if the operation of a vehicle, rather than employee 
mobility, is necessary to perform the essential duties of the position.

KNOWLEDGE AND ABILITIES:

Knowledge of the work involved in the general field of monitoring

Knowledge of the legal and administrative requirements of contractual 
agreements

Knowledge of the problems that may arise during the review of contract 
proposals, contract budget principles and matching fund accounting and 
procurement guidelines

Ability to read and understand the principles, procedures and techniques 
used in contract/grant monitoring and auditing and to apply them to specific 
situations

Ability to comprehend, analyze, interpret and apply basic law and
regulations pertaining to State department, budgets, finances, contracts 
and other transactions

Ability to perform mathematical computations accurately and with 
reasonable speed

Ability to learn to use the various business machines commonly used in 
auditing work

Ability to profit by an in-service training program in contract monitoring 
to perform as a productive worker in the less complex monitoring duties

Ability to compile and review basic data required for financial and related 
statements, analyses and reports and to assist in the preparation of such 
statements and reports

Ability to learn to utilize various types of electronic and/or manual recording 
and information systems used by the agency, office or related units

Ability to read, write, speak, understand, and communicate in English 
sufficiently to perform the duties of this position.  American Sign 
Language or Braille may also be considered as acceptable forms of 
communication

Persons with mental or physical disabilities are eligible as long as they 
can perform essential functions of the job with or without reasonable 
accommodation.  If the accommodation cannot be made because it 
would cause the employer undue hardship, such persons may not be 
eligible


This job specification is applicable to the following title code:
Job
Spec
Code
Variant
State,
Local or
Common
Class of
Service
Work
Week
State
Class
Code
Local
Class
Code
Salary
Range
Note
62844
C
C
NE
16
14
A16
-

This job specification is for state and local government use.
Salary range is only applicable to state government.
Local salaries are established by individual local jurisdictions.

 4/28/2018