PERSONNEL ASSISTANT 4 DEFINITION:
Under the close supervision of a supervisory official in a state department, institution, or agency, assists in the work of the overall personnel program by performing routine personnel work pertinent to one or more major personnel program areas; does other related duties.
NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.
NOTE: Appointments may be made to positions requiring bilingual skills.
63252C- Bilingual in Spanish and English. SPECIAL SKILL Applicants must be able to read, write, speak, understand, or communicate in Spanish and English sufficiently to perform the duties of this position.
EXAMPLES OF WORK:
May assist in reviewing personnel related programs and activities, and evaluates their implementation and administration including some input for data information tasks, and adhering to overall personnel policy.
May assist in installing, using, and as needed changing reporting systems for assessing performance including workload volume, quality, and effectiveness.
May assist in reviewing personnel operations including the design of new or revision of existing systems and procedures in order to improve effectiveness, efficiency, and management controls.
Provides, under close supervision, information, advice, and assistance to agency management, employees, union representatives, and the public.
Reviews, under close supervision, personnel forms to determine their completeness, accuracy, and compliance with Civil Service Commission rules and regulations.
Maintains close liaison with the Civil Service Commission, Department of the Treasury, and with other department personnel to further the total program of personnel services.
May assist in the research and assembly of information for personnel related studies and investigations.
Performs, under close supervision, technical work of the program area, handling problems requiring review and analysis.
Prepares, as directed, clear, technically sound, accurate, and informative reports containing findings, conclusions, and recommendations.
Answers inquiries, as directed, from all sources regarding the interpretation and application of Civil Service Commission rules and regulations as well as department, division, or unit policies and procedures.
May assist in the recruitment and interview processes for prospective employees.
May assist with the orientation program for new employees, assign new employees to living quarters, and prepare maintenance schedules.
Conducts exit interviews when incumbents leave to ascertain their reasons for leaving and, as required, makes statistical and other studies to record reasons for employee turnover.
Conducts surveys of individual and groups of positions, units of work, and prepares reports thereof.
Conducts studies of department personnel routines and procedures to determine possible need for revision.
May maintain a file of approved Civil Service Commission job specifications and, when requested, supplies needed information concerning changes in duties and responsibilities of individual and groups of positions and in organizational relationships.
Prepares correspondence in the course of official duties.
Maintains records, reports, and files.
Will be required to learn to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
REQUIREMENTS:
NOTE:Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.
Five (5) years of professional experience in a personnel program of a public or private organization.
OR
Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.
OR
Possession of a master's degree from an accredited college or university in Business Administration, Personnel Administration, Public Administration, Management or other related field.
NOTE:"Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.
LICENSE: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.
KNOWLEDGE AND ABILITIES:
Knowledge of organizational structures commonly found in business and government.
Knowledge of the occupations commonly found in the public and private sectors.
Knowledge of public personnel methods and techniques, and of the principles and practices of public administration.
Knowledge of the statistical, psychological, economic, and scientific concepts, terminology, procedures, and tools used in personnel administration.
Knowledge of state government personnel procedures including guidelines and procedures of the Civil Service Commission and the Department of the Treasury after a period of training.
Knowledge of the rules, regulations, standards, policies, procedures, and particular function of the assigned department, institution, or agency and their application to specific situations after a period of training.
Knowledge of Civil Service Rules and Regulations (Title 11A), requirements of the Department of Treasury, applicable Federal Regulations, EEO and Affirmative Action, and classification and compensation policies and guidelines of the Civil Service Commission after a period of training.
Knowledge of negotiated bargaining agreements after a period of training.
Ability to organize assigned technical personnel work, to analyze the particular program area and related problems, and to develop work procedures.
Ability to comprehend, analyze, interpret, and apply basic law, rules, and regulations.
Ability to observe, collect, and analyze extensive data, and to draw sound conclusions therefrom.
Ability to prepare clear, technically sound, accurate, and comprehensive narrative and/or statistical reports containing findings, conclusions, and recommendations.
Ability to prepare detailed correspondence in the course of official duties.
Ability to maintain records, reports, and files.
Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position. American Sign Language or Braille may also be considered as acceptable forms of communication.
Persons with mental or physical disabilities are eligible as long as they can perform essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer undue hardship, such persons may not be eligible.
